MINUTES OF ANNUAL GENERAL BODY MEETING (AGM) OF RWA

AWHO TOWNSHIP, GURJINDER VIHAR, GREATER NOIDA HELD ON 22 JUNE 2014

 

1.           The AGM was scheduled to commence at 1100 hrs on 22 June 2014 at the society community center.  As the members kept coming into the hall even at 1100 hrs, the members waited for another 15 minutes for all to be seated. The President Maj Gen (retd) Sheonan Singh announced that the required quorum is 120 and since 123 members had already arrived, he declared the commencement of the proceedings at 1120 hrs. The minutes of the meeting are given in succeeding paras.

 

2.           At the commencement of the meeting, a motion was moved by Col (retd) DS Baswani (4M-203) and many others to remove the President - Maj Gen (retd) Sheonan Singh (1F-805), Vice President – Brig (retd) Rajbir Singh (1E-503) and Secretary – Col (retd) Pramod Kumar Sharma (3N-302) as the term of the committee had already expired as on 21-June-2014 and the committee delayed holding of RWA Mgt Committee Members’ elections on one pretext or another. Further there were many financial and procedural irregularities pointed out during their tenure, by internal as well as external audit teams.

 

3.           During the process of discussing the motion, the President Maj Gen (retd) Sheonan Singh physically manhandled Col (retd) DS Baswani and Col (retd) RPS Rana pushing them across the dais. The Secretary Col (retd) Pramod Kumar Sharma also physically manhandled a lady (wife of an owner member officer) by pushing her. The house was unanimous in condemning the actions of both Maj Gen (retd) Sheonan Singh and Col (retd) Pramod Kumar Sharma. The President Maj Gen (retd) Sheonan Singh, The Vice President Brig (retd) Rajbir Singh and the Secretary Col (retd) Pramod Kumar Sharma got up from their chairs and walked out of the house.

 

4.           The house proceeded with the meeting and mandated Col DS Chauhan (4U-0902) to coordinate the proceedings.

 

5.           The President Maj Gen (retd) Sheonan Singh tried to disrupt the meeting by ordering disconnection of electricity to the community center. The meeting place was without any power for few minutes. The house was unanimous in condemning this act of Maj Gen (retd) Sheonan Singh. However, the power was subsequently restored and Col DS Chauhan read out the main causes for loss of members’ confidence in the President, the Vice President and the Secretary as under:-

(a)   Members of the RWA Gurjinder Vihar, have been voicing their objections /   concern over last one year, mainly on the following issues:-

 

(i)            Heavy expenditure on procurement / execution of non- budgeted items / works.

(ii)          Large No of financial irregularities in procurement of items and execution of works resulting into gross misuse of RWA funds.

 

(b)  Insensibility of the President, the Vice President and the Secretary in addressing these objections/concerns, has resulted into disappointment, disillusionment and loss of faith of majority of the members in the functioning of the RWA.

 

6.           On the behest of the members therefore, Col DS Chauhan (4U-0902) proposed that in exercise of the powers vested in it, the house,

a)    Remove the existing President Maj Gen (retd) Sheonan Singh, Vice President Brig (retd) Rajbir Singh and Secretary Col (retd) Pramod Kumar Sharma.

b)    Elect their replacements.

c)    Task the newly elected incumbents and other members of the management committee to commence & complete the election process within a period of 60 days.

 

7.           The house passed the motion listed at para 6(a) above, by voice vote unanimously. The following were removed from their appointments with immediate effect:-

a)    President - Maj Gen (retd) Sheonan Singh (1F-805)

b)    Vice President – Brig (retd) Rajbir Singh (1E-503)

c)    Secretary – Col (retd) Pramod Kumar Sharma (3N-302)

This was as per para 11 and para 28 of the bye-laws based on UP Apartment Act 2010, presently being followed by the society.

 

8.           The removed members were informed of the passed motion (their removal) and that the house is waiting for them to come back and present their case, if they wished to do so (as per para 28 of the bye-laws). After a while, Maj Gen (retd) Sheonan Singh, Brig (retd) Rajbir Singh and Col (retd) Pramod Kumar Sharma walked in the house. Having occupied a chair, Maj Gen (retd) Sheonan Singh informed the house that the Mgt Committee is functioning as per the by-laws based on the UP Apartment Act 2010 which our society adopted during the SGBM held on 20-Oct-2013 and tried to justify the delay in holding the elections rather than addressing the main objections/ concerns of the members. The house therefore, rejected their explanation unanimously and upheld the motion of their removal by a voice vote.

 

9.           The house then proceeded (as per para 28 of the bye-laws) with the process of electing the replacement of the removed members to fill the vacancies thus created. The following members were elected by the house by voice vote to fill up the vacancies:-

a)    President – Col (retd) D K Salwan (4L-0501)

b)    Vice President – Col (retd) Hemant K Trivedi (3F-302)

c)    Secretary – Lt Col (retd) Pushpender Singh (4U-0404)

 

10.       Subsequently, Col D S Chauhan moved the motion that the newly elected incumbents and other members of the management committee be tasked to commence & complete the election process within a period of 60 days. The house passed the motion by voice vote.

11.       The house then proceeded to appoint the election committee with a mandate to conduct and complete the elections to the Mgt Committee within a period of 60 days. The following were elected by majority voice vote as members of the election committee:-

a)    Col (retd) Sushil Kumar (3I-504) – Presiding Officer

b)    Col (retd) Gurdev Singh (4Q-0803)

c)    Mr Sunil Kalra (3P-404)

 

12.       The newly elected President, Vice President and the Secretary assumed their chairs and took over the proceedings of the house.

 

13.       Points Raised by Members:

S.No

Point Raised

Decision/ Action

a

Col Gurdev Singh proposed that a comprehensive inquiry be conducted to find out about the financial irregularities and the facts be brought before the house.

The President agreed to constitute a Fact Finding Committee for this task which was unanimously approved by the house.

 

14.       The meeting ended at about 1400 hrs.

 

 

 

President                               Vice President                                  Secretary

Col (retd) D K Salwan                Col (retd) Hemant K Trevedi                   Lt Col (retd) Pushpender Singh

 

 

 

Col D S Chauhan

 

 

 

 

 

 

 

MINUTES OF SPECIAL GENERAL BODY MEETING(SGBM) HELD ON 20 OCT 2013 AT

AWHO TOWNSHIP, GURJINDER VIHAR, GREATER NOIDA

15.                        The SGBM was scheduled to commence at 1030 hrs on 20 Oct 2013. Only 54 members were present at 1030 hrs so the meeting was rescheduled to commence at 1100 hrs by the President. The minutes of the meeting are given in subsequent paras.

Ser No

Point

Discussion / Directions

Remarks

1.

Welcome  Maj Gen(Retd) Sheonan Singh, Vr C, President,  welcomed all members who were present for the SGBM.

 

 

 

2.

Resignation   The President announced that Maj (Retd) TC Rahi who had been the Treasurer of RWA for last four years had resigned due to personal reasons. The President thanked him for his contribution and urged the house to join for a vote of thanks.

 

 

3.

Review of Society Charges and budget

(a) The President apprised the house that the Committee appointed during the SGBM on 22 Sep 13 for review of the Budget and society charges has submitted its recommendations. The following points were highlighted

i)          The table of proposed society charges was placed before the house. The same is attached as appendix ‘A’ to these minutes

ii)      The committee felt there was further scope of reduction in the water charges since it has been learnt that the revised water charges w.e.f. 01 Jun 2013 were not applicable to Greater Noida. The amendments to this effect were made in the proposed table subject to confirmation from G Noida Authority.

iii)    The committee was thanked for the hard work put in by all members.

 

 

 

(b) There was an observation on the manner in which the infrastructure and central maintenance projects had been covered in the minutes of the meeting of 22 Sep’13. In response to that the President explained that since earlier the heads had not been created in the accounts, the expenditure could not be shown against a particular head. This anomaly has since been removed after the heads for these expenses and the source of income had been approved in the ibid meeting. Therefore these expenses were once again put up as clarification and approval of few additional projects Appendix ‘B’.

                                                    

 

 

 

 

 

The following points / issues were discussed by members

(a) As seen from the income and expenditure statement of Infrastructure and Central Maintenance funds large expenditure has already been made and some members opined that expenditure should not exceed income.   The proposal is accepted and approved by SGBM.

(b) Some members felt that the time periods laid down be adhered to while undertaking periodic maintenance like whitewashing / painting of common areas .

(c) Requirement of additional benches should be evaluated by the RWA management committee before placing order for additional benches.

 

 

(d) On query from members on the requirement of drain covers and the numbers involved, the President clarified that the numbers were based on the drain covers damaged and that replacement was inescapable   as drains without drain covers dangerous for traffic.

(e) Some members felt that wormi culture should be part of the compost project which was accepted. It was explained by the President that the project will be undertaken only after all concerns shown by members are taken care of. 

Subsequent to the SGBM, the Greater Noida Authority has since confirmed that water charges have been increased by 100 percent. Therefore these have been incorporated in the monthly tariff.

4.

Revised Bye Law of RWA, Gurjinder Vihar

(a) The President placed before the house the Revised Bye Laws duly amended, as discussed during last SGBM, up to Chapter III and asked for comments of members on the Bye Laws from Chapter IV onwards.    

 

The revised Bye Laws were adopted by a voice vote with the following amendments and approved by SGBM.

(a) Para 19. Line 5 should read ‘6 to 10 persons’ instead of ‘10 persons’.

(b) Para 19. The Principal office bearers as given below be elected directly by members instead of being elected by and from the Board as given in line 7 to 9.

(i)                 President

(ii)               Vice President

(iii)             Secretary

(iv)             Treasurer

(c) The issue at (b) above was discussed and it was explained that this issue is already given in detail as desired in the SOP for elections of Board of Management which is Appx ‘A’ to these Bye Laws.

Revised Bye Laws as amended were adopted along with its Appendix ‘A’ (SOP of Election). The same are attached with the minutes of the SGBM.

5.

SOP for Shopping Complexes

The SOP for Shopping Complexes was placed before the house by the President.

(a) The basic concept of auctioning the shops was questioned by some members, who felt it would create an avoidable situation of mutual confrontation on money matters and it should be avoided.

(b) It was explained that being a business activity one should have the freedom to select the location/size etc of the shop, even if it costs a little extra.

(c) However the members present were called to vote and majority voted for allotment by Lottery.

(a) Based on a resolution previously adopted a committee  had been formed to suggest the procedure for allotment of shops and management of shopping complexes. The committee had recommended the system/procedure of auction.

(b) The same had been accepted by the management committee and an empowered committee had been formed for implementation. The empowered committee had called for application for allotment of shops. More than 90 members responded and sent in

their application along with seed money, accepting auction as a fair & acceptable method.

(c) Therefore keeping the view of members and those who have applied for shops in mind, it is felt that matters requires a fresh review.

 

 

6.

(a)    Draft Bye Laws of Gurjinder Vihar Army Institute (GVAI) The President placed the draft Bye Laws of the GVAI before the house

(a) The house could not discuss the issue in detail due to time constraint.

 

 

 

7.

Talking Points  The following points were covered by the President during SGBM

(a) Senior Secondary School The President informed the house that Euro School which was negotiating with AWHO (Head Office) for constructing a Senior Secondary School in our township had backed out. He urged members to suggest an alternate to Euro Schools since delay in construction of the school was likely to increase the penalty as time passes, besides the delay in possible income expected.

(b) Penalty for unauthorized Parking The President stated that unauthorized parking is increasing and needs to be curbed. One of the ways of doing it is to note the number of the vehicle in unauthorized parking and the following penalty will be recovered from the residents when he /she comes for next recharge coupon.

(i)                 Rs 50/- first time

(ii)               Rs 100/- for subsequent offences.

(c) Mother Dairy milk Booth near 4M Block. The Milk Booth will become operational very soon. Till then the Safal outlet is also providing milk and milk products.

(d) Contract for tennis courts has been concluded at 60% / 40% sharing of income.

(e) Prevention of thefts The thefts in the colony have increased in recent past and caused concern to RWA. The cases must be reported to the police by affected party. The RWA has issued a leaflet to each house to follow certain procedure to help reduce cases of theft.

(f) Renting out of Dwelling units.  Any of the following methods may be followed by owners for renting their houses

(i)                 By the owners directly interacting with the

tenant and both parties being present for screening. The register in the RWA office may be used by owners for reaching out to tenants.

(ii)               Through a known resident owner who will

sponsor the tenant by authenticating the screening application.

 

(iii)             Through a property dealer. But in no case a

property dealer will be entertained by the RWA office as desired by the members.

 

(iv)             In all the above cases proposed tenants will be

interviewed by the Screening Committee.

 

(v)               The notice regarding authorizing only two

property dealers in the township stands withdrawn.

 

(g) Office Working 

(i)  Office timing from 01 Nov 13 will be 0900 hrs to 1700 hrs instead of 0930 hrs to 1730 hrs. Accordingly coupon recharge timing will be from 0900 hrs to 1630 hrs.

 

(ii) In case of more than two consecutive days being holidays the coupon recharge window will be kept open on selected days; which will be notified as and when need arises.

 

(h) Boxes or other items in stilt garages and passages Etc These stores restrict the view of the security staff and are also a fire hazard. In case of fire they will weaken the RCC columns endangering the life of buildings.

 

(j) Pets in some cases are still easing on the roads which is

obnoxious and must be stopped by all pet owners.

 

(k) An amount of Rs.13500/- has been detected as fake

currency by our bank out of the money being collected at recharge counter. The residents are advised to be careful particularly while transacting in higher denomination currency bills.

(l) The President urged all present to use Intercom and

PNG for their own benefit and also that of township.

 

 

 

 

 

 

8

The meeting was closed at 1445 Hrs.

 

 

 

 

 

 

 

 

 

 

 

TABLE OF SOCIETY CHARGES

Appendix 'A'

 

 

Srl No

Type of dwelling Unit

Fixed Charges main Power

Fixed Charges Back up power

Water Charges

Lifts Maint Charges

House Keeping

Security

Power & Maint Charges Non Domestic areas

Annual Maint

Vending Charges

Total Society Charges

Old Society Charges

1

SFA (1BHK) (60)

192.5

100

150

220

520

780

280

200

44

2487

1457

2

2BHK (96)

247.5

100

250

220

520

780

280

200

44

2642

1832

3

2+1 BHK (192)

330

100

250

220

520

780

280

200

44

2724

2045

4

3 BHK Ph-1&2 (144)a

412.5

100

350

220

540

780

280

200

44

2927

2557

5

3 BHK Ph-1&2 (368)b

412.5

100

350

240

540

780

280

200

44

2947

2557

6

4 BHK Ph-1&2 (896)

495

100

350

240

540

780

280

200

44

3029

2670

7

3 BHK Ph-3 (288)

467.5

100

350

520

540

780

280

200

44

3282

2632

8

4 BHK Ph-3 (724)

577.5

100

350

450

540

780

280

200

44

3322

2782

9

Pent House (54)

825

100

450

550

650

780

280

200

44

3879

3620

 

 

 

 

 

 

 

 

 

 

 

 

 

a    4 Story Houses

b    8 Story Houses


 

Appendix 'B"

INFRASTRUCTURE

INCOME

EXPENDITURE

Srl No

Date

 

Amount

 

Srl No

Item

Amount

1

Till 30 Sep 2013

50% of 1% charge for Sale/Purchase Houses

Rs 7133962.00

 

1

Fencing

1078987

 

 

 

 

 

2

Parking spaces

1500000

 

 

 

 

 

3

Veg/Fruit Counters

44566

 

 

 

 

 

4

Compost

Approx Rs 300000.00 (+/-10%)

 

 

 

 

 

5

Additional Benches

To be approved in principal @ Rs 7000/-per Bench

 

 

 

 

 

 

 

 

CENTRAL MAINTENANCE

Srl No

Date

 

Amount

 

Srl No

Item

Amount

1

Till 30 Sep 2013

Administeration Charges from Tenants

Rs 8956500.00

 

1

Whitewash& Paint  work Ph-I

1775000

2

Till 30 Sep 2013

Penalty for late Payment from Owners

Rs 8417781

 

2

Road Repair water proofing.Ph-1 & 2

812700

 

 

 

 

 

3

Drain Cover replacement

229000

 

 

 

 

 

 

Male/Female covers for GT

59400

 

 

 

 

 

4

Road repair concerete work

400000

 

 

 

 

 

 

Boundary wall refurbishing

750000

 

 

 

 

 

 

Repair Ph-II PLC

Approx Rs 600000


(Refer Para 4 of The Minutes)

 

 

 

 BYE-LAWS OF

RESIDENTS WELFARE ASSOCIATION,GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1,GREATER NOIDA,GAUTAM BUDH NAGAR – 201308;UNDER THE UTTAR PRADESH APARTMENT (PROMOTION OFCONSTRUCTION OWNERSHIP        AND MAINTENANCE) ACT 2010

(REGD. 603/2009-10)

CHAPTER I

PRELIMINARY

1.     Short title and application : -

(a)  These bye-laws may be called the `Bye-Laws’ of the RESIDENTS WELFARE ASSOCIATION GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308’.

(b) The provisions of these Bye-laws apply to the RESIDENTS WELFARE ASSOCIATION GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTUMBUDH NAGAR – 201308.

(c)  `GURJINDER VIHAR’ has been developed as a residential township by the `ARMY WELFARE HOUSING ORGANISATION (AWHO)’ exclusively for the retired/serving Army personnel. Therefore the basic character of the township cannot be altered or changed.

2.     Definitions. In these bye-laws, unless the context otherwise requires:- 'Act' means the Uttar Pradesh Apartment (Promotion of construction, ownership and Maintenance) Act 2010.

3.      `Association’ means the Association of all the members constituted by such members for the purpose of the, RESIDENTS WELFARE ASSOCIATION GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1,  GREATER NOIDA, GAUTAM BUDH NAGAR – 201308.

4.     'Board' means the Board of management consisting of 6 to 10 Office Bearers who shall be the Members of the Association of the GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, SECTOR CHI-1, POCKET-5, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308.

5.     'Building' means the buildings located at POCKET-5, SECTOR CHI-1,

NOIDA, GAUTAM BUDH NAGAR – 201308 and known as  GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1,  GREATER NOIDA, GAUTAM BUDH NAGAR – 201308 and includes the following:-

 

                                           I.      95 Acres of land including two main gates and the boundary wall.

                                         II.      85 multi-story residential blocks having 2822 dwelling units.

                                      III.      Two bulk power receiving stations and seven distribution sub-stations.

                                      IV.      Six underground water storage tanks and six pumping stations.

                                        V.      Gurjinder  Vihar Army Institute, Sports facilities (one basketball court, two tennis courts, one swimming pool and skating rink), community centre and central facilities building.

                                      VI.      Three shopping complexes, two nursery schools and open air amp theatre.

                                   VII.      Internal roads, rain water drainage system, irrigation system, sewage system, pavements, parks and pathways.

                                 VIII.      Six groups of corner shops constituted of 16 shops.

                                      IX.      Any other structure which may come up on the above mentioned land subsequently during later years. 

6.     ‘Majority’ means more than 50 percent of the members present in the General Body meetings of  RESIDENT WELFARE ASSOCIATION, GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308; provided conditions of quorum are fulfilled.

7.     'Section' means a section of the Act.

8.     'Unit' means a Dwelling or Non-dwelling Unit in the GURJINDER

VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308

9.     'Registrar' means the Registrar under the provisions of Section 21 of the Societies Registration Act, 1860.

10.                        Objects of Association.   The objects of the Association shall be:-

 

(a)  To be and to act as the Resident Welfare Association of residents of the building called GURJINDER VIHAR, AWHO TOWNSHIP (hereinafter called the said building).

(b) To invest or deposit money.

(c)  To provide for maintenance, repair and replacement of common areas and facilities by contributions from the apartment owners.

(d) To retain and rent out on license suitable portions of the common areas to outsiders for commercial purposes if majority the members agree, after obtaining the permission of the concerned authority and to accumulate the same for making a reserve fund, to be used for major repairs of the building.

(e)  To provide for and do all or any of the matters provided in sub-section (7) of section 14.

(f)   With the consent of the majority of members, any short-term loan to any member(s) in case of any emergent necessity and to provide for the repayment thereof in lump sum or in instalments.

(g)  To establish and carry on, on its own accord or jointly with individuals or institutions, educational, physical, social and recreational activities for the benefit of the apartment owners.

(h) To frame rules with the approval of the general body meeting of the Association and after consulting the Competent Authority and to establish a provident fund and gratuity fund, if necessary for the benefit of the employees of the Association .

(i)    To do all things necessary or otherwise provide for their welfare expedient for the attainment of the objects specified in these bye-laws.

11.                        Members and Associate Members of the Association : -

(a)  Members.

                               I.            All persons who have been allotted apartments (Dwelling Units) in, GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308 by Army Welfare Housing Organisation (AWHO) and have executed a deed of apartment shall automatically be the members of the Association and shall receive a copy of the bye-laws.

                             II.            Upon the death of member, the legal heir as accepted by the AWHO shall automatically become member of the Association after title of apartment is transferred on his/her name.

                          III.            Upon the sale of apartment to serving/retired Army personnel, the purchaser of the Apartment being serving /retired Army personnel shall automatically become permanent member of the Association after title of  apartment is transferred on his/her name and shall be admitted as member on payment of entrance fee of rupees Twenty Thousand only.

                          IV.            Members will have a right to vote in all matters of the Association.

(b) Associate Members. Upon the sale of apartment to serving/retired Navy /Air force personnel, the purchaser being serving/retired Navy/Air Force person shall automatically become associate member of the Association after title of apartment is transferred on his/her name and shall be admitted as Associate member on payment of the entrance fee of fifty thousand rupees. Upon the death of associate member, his legal heir as accepted by the AWHO shall automatically become associate member of the Association after the title of apartment is transferred on his/her name.  In case where a legal heir of an associate member is a serving/retired army person, he shall automatically become a member under provisions of Paragraph 4 (a) (ii)) above. An Associate member will not have the right to vote in matters of the Association.

12.                        Joint Apartment Owners.    Where apartment has been purchased jointly by two or more persons, they shall be jointly entitled to the apartment but the person whose name stands first in the deed of apartment alone have the right to vote.

13.                        Disqualification. A member is not entitled to vote on the election of members of the Board and also not entitled to stand for election to be member of the Board, if he/she is in arrears, of any sum due from him/her in respect of his contributions for common expenses, for more than sixty days on the last day of the year preceeding the year in which the election to Board would take place.

14.                        Cessation of Membership.  A Member/ Associate member will cease to be a Member/ Associate Member if he/she demits the ownership of his/her dwelling unit by sale/transfer/power of attorney or otherwise.

 

 

 

 

 

15.                        Discipline.

(a)  For members who violate the rules, regulations and these Bye-Laws of the Association and those who indulge in activities against the interest of the society, a resolution can be brought forward by the board against such member for penalisation/disqualification as decided by the Association of Members as provided in the Act.

(b) A Member who violates the agreement between AWHO and himself   and undertakes unauthorized construction and encroaches on land belonging to the society and AWHO, shall attract penalty/punishment as provided in the Act.

CHAPTER II

VOTING, QUORUM AND PROXIES

16.                        Voting.  The members will have equal voting rights and each member will have one vote. In case of joint apartment owners, the person whose name stands first in the deed of apartment alone has the right to vote. A member who is defaulter in paying dues of the Association shall have no right to vote in any meeting. Associate Members will not have the right to vote.

17.                        Quorum.       Presence of members equal to 30 percent of `members’ residing in GURJINDER VIHAR, AWHO TOWNSHIP shall constitute a quorum, except as otherwise provided in these bye-laws.

18.                        Votes to be cast in person—Votes will be cast in person. Members who cannot vote in person may be permitted to vote through postal ballot as per instructions in given the election procedure.  The sanctity of secret ballot shall not be compromised for expediency or otherwise during the process of voting.

 

 

 

 

CHAPTER III

ADMINISTRATION

19.                        Powers and duties of Association. The Association shall have the responsibility of administering the GURJINDER VIHAR, AWHO TOWNSHIP, approving the annual budget, establishing and collecting monthly assessments and arranging for the management of the township in an efficient manner. The Association will also have the powers:-

(a)   To elect suspend or remove members of the Board of management, including the President and the principal office bearer(s)

(b) To receive and approve from the Board of Management a report on the preceding year’s working of the Association, together with a statement showing the receipts and expenditure, assets and liabilities, profit and loss and expenditure with respect to approved budget for the year i.e. Audited Accounts and auditors report.

(c)   To   consider    the   Audit   Note, Inspection   Note of   the Registrar and any other communication from the Registrar.

(d) To dispose of profits in accordance with the Act, Rules made there under, and these bye-laws.

(e)  To fix the maximum credit limit for each member provided that such maximum limit shall not be more than that laid down in the Registrar’s instructions on the subject but this may be exceeded with the special sanction of the Registrar to be obtained in each case.

(f)   To fix the rents of Schools and Shops and also charges for Community Centre.

(g)  To amend the bye-laws in accordance with Bye-Law 59.

(h) To fix the terms and rates at which penal interest shall be charged by the Board of Management on overdue payments of all outstanding dues. 

(i)    To frame the “Rules of Business” subject to the approval of General Body Meeting of the Association and the Registrar.

(j)    To approve all works of development costing more than Rs.200,000/- (Rupees two lac only).

(k)  Approve appointment and compensation of Manager and Estates Officer.

(l)    Approve appointment and compensation of Chartered Accountant.

(m)                       Appoint election committee and approve election procedure.

(n) The Association shall appoint auditor/auditors who shall audit the accounts of the Association.

(o) All other issues before the General Body Meeting shall be decided by majority vote.

(p) To decide matter regarding common profits and expenses in

Accordance with Section 18 and 20 of the Act.

(q) To nominate committees for any specific requirement.

(r)   To receive and approve annual budget, budgeted expenditure for the year and audited accounts of the Community Centre.

(s)   To consider any other business brought forward.

 

20.                        Place of Meetings.           Meetings of the Association shall be held at a suitable place convenient to the members as from time to time to be fixed by the Association.

21.                        Annual Meetings. The annual meetings of the Association shall be held on such date as the Association may decide. At such meetings Board of Management shall get the audited annual account sand the next year’s budget approved. The members may also transact such other business of the association as may properly come before them.

22.                        Special Meetings.  It shall be the duty of the President to call a special meeting of members as directed by a resolution of the Board or upon a petition signed by members equal in number to one fifth of members of the association residing in GURJINDER VIHAR, AWHO TOWNSHIP and having been presented to the Secretary or at the request of the competent authority or as the case may be, or any officer duly authorised by him in this behalf. The notice of any special meeting shall state the time and place of such meeting and the purpose thereof. No other business shall be transacted at a special meeting except as stated in the notice without the consent of two-third members present in person in the meeting. It would be mandatory for all the signatories of the petition to attend the Special Meeting called in response to their petition. Should 3/4 of the petitioning members fail to reach the venue of the meeting within 15 Minutes of the scheduled time the meeting will be deemed cancelled. Group of such petitioners, who fail to attend the meeting called on their behalf shall be debarred from signing another petition for a period of 90 days. In case the president fails to convene such a meeting within 30 days of receipt of such a notice, the petitioner shall have a right to directly call a meeting at the expenses of the association. The decisions taken in such a meeting will be binding on the Board subject to conditions of the quorum, as laid down at Para 10 of these Bye-Laws, being fulfilled.

23.                        Notice of Meetings—It shall be the duty of the Secretary to mail or send SMS and post on the Association web site the notice of each annual or special meeting, stating the purpose thereof as well as the time and place where it is to be held to each member at least 15 days but not more than thirty days prior to such meetings. Notices of all such meetings shall be mailed or sent to the competent authority or the registrar as the case may be.

24.                        Adjourned Meeting.  If any meeting of members cannot be held for want of quorum the members, who are present, may adjourn the meeting to a time not less than forty-five minutes from the time to original meeting was called. If at such adjourned meeting also, no quorum is present, the members present in person being not less than twenty percent of the members residing in GURJINDER VIHAR, AWHO Township shall form a quorum. In case the quorum still remains in complete the meeting shall be adjourned and rescheduled after fifteen days after a fresh notice. If at such adjourned meeting also, no quorum is present, the members present in person shall form a quorum.  A situation wherein the General Body Meeting is needed to be adjourned without finishing business on its agenda either due to paucity of time or for any other reason, the House may to do so and declare a fresh date to reconvene the adjourned meeting. The adjournment shall be recorded in the minutes’ book alongwith on which it has been decided to be reconvened. No fresh notice, in terms of para 16 of the bye laws, shall be given. However, a notice stating date, time and venue of the reconvened meeting shall be posted on the RWA web site. The members present in such reconvened adjourned meetings shall form quorum.

25.                        Order of Business. The order of business at all meetings shall be as follows:-

(a)  Roll Call.

(b) Proof of notice of meeting or waiver notice.

(c)  Reading minutes of the preceding meeting and approval thereof.

 

 

(d) Reports of officers.

(e)  Reports of Competent Authority or any officer authorised by them.

(f)   Report of Board of Management.

(g)  Unfinished business, if any.

(h) New Business.

CHAPTER IV

BOARD OF MAGAGEMENT

26.                        Management of Association. The affairs of the association shall be governed by a Board. The Board of Management of` The Residents Welfare Association, Gurjinder Vihar, Army Welfare Housing Organisation (AWHO) Township, PocketT-5, Sector CHI-1,  Greater Noida, Gautum Budh Nagar – 201308’, shall comprise of 6 to 10 persons to be constituted and elected by the members as per the procedure laid down at ‘Appendix-A’ of these Bye-Laws. The principal office bearers of the Association shall be a President, a Vice President, a Secretary and a Treasurer, all of whom shall be elected by the Association. The Board may appoint an Assistant Secretary and an Assistant Treasurer and such other Office bearer(s) as the Board may consider necessary.

27.                        President. The President shall be the Chief Executive Officer of the Association. He shall preside over all meetings of the Association and of the Board. He shall have all the general powers and duties which are usually vested in the office of the President of an Association, including the power to appoint committees from amongst the members from time to time. He may also authorise expenditure up to Rs.50,000/- (Rupees Fifty Thousand only) or as approved in the General Body Meeting of the Association. The expenditure so incurred should be got approved from the Board of Management at its next meeting. The President may enter into a contract for any amount approved by General Body Meeting of the Association or by the Board of Management within its financial limit of Rs.200,000/-(Rupees Two lac  only). All legal proceedings shall be instituted, continued or defended by the President/Vice-

 

 

 

President/Secretary/any member of the Board as nominated by the Board of Management and he shall sign the documents/papers and Vakalatnama relating to, in the name of and on behalf of the Association approved by the Board of Management.

28.                        Vice-President. In the absence of the President, the Vice-President shall perform the duties of the President and in case both the President and the Vice-President are absent, the Board shall appoint some other member of the Board toast as President on an interim basis. The Vice-President shall also perform such other duties as may from time to time be assigned to him by the Board.

29.                        Secretary. The Secretary shall keep two separate minutes books, one for the Association of the members and the other for the Board, pages of each of which shall be consecutively numbered and authenticated by the President of the Association of members and shall record in the respective minutes books, the resolutions adopted by the Association of members or the Board, as the case may be. He shall have charge of such books and papers as the Board may direct and he shall perform all duties incidental to the office of the Secretary. He shall maintain a register containing names and addresses of all the members of the Association. He shall issue the notice of the meetings in consultation with the President/Vice President and shall draw the agenda of these meetings. He shall carry out all necessary correspondence on behalf of the Association. The Secretary shall have the custody of all necessary correspondence and the documents belonging to the Association. He may authorize expenditure up to Rs.25,000/-(Rupees twenty five thousand only) or as approved by the Annual General Meeting (AGM). The expenditure so incurred should be got approved from the President at the earliest possible, and the Board of Management at its next meeting. He shall be responsible to keep web site of the Association up dated. He shall also perform such other administrative duties as may from time to time be assigned to him by the Board.

30.                        Treasurer. The Treasurer shall be responsible for Association funds and securities and shall also keep full and accurate accounts of all receipts disbursements in the books. He shall effect payment of the monthly wages and other routine maintenance expenses as authorised by the Board of Management.  Payment of all other expenses shall be made by him only after the specific approval of the Board of Management. The President along with the Treasurer shall jointly operate the bank account(s) of the Association. They shall deposit the amount of money received into the bank account of the Association at periodic intervals retaining a cash amount not exceeding Rs.20,000/-(Rupees Twenty Thousand only) necessary to meet petty expenses. Such amount shall be retained in personal custody of the Treasurer. The Treasurer shall prepare the necessary statement of account for the audit. The account of the Association shall be closed on 31st March of every year. The accounts shall first be approved by the Board of Management and then got audited. The Treasurer shall present Audited Accounts in the General Body Meetings. He shall also perform such other duties related to accounts as may from time to time be assigned to him by the Board.

     23A.  Duties of Members. There will be 2 to 6 Members elected to form

        the board and they will perform the duties allotted by the

        President/Secretary of the RWA.

31.                        Manager and Estate officer. The Board may employ for the Association a manager and Estate officer, as approved at the General Body Meeting of the Association, at a compensation determined by the Association to perform such duties as the Board may authorise.

32.                        Powers and Duties of the Board. The Board shall have powers and duties necessary for the administration of the affairs of the Association.

33.                        Other Duties. In addition to the duties imposed by these bye-laws or the

Resolution passed by the Association, the Board shall be responsible for the following:

(a)  Collection from apartment owners share of common expenses.

(b) maintenance, repair and replacement needed for common areas and facilities

(c)  Vetting the suitability of the tenants, proposed by the owners for letting out their dwelling units, before they are allowed to move into the township.

(d) Appointing, resignation and removal of persons employed for the maintenance, repair and replacement needed for the common areas and facilities.

(e)  To provide for the manner in which the audit and account of the Association shall be carried out.

(f)   To inspect the accounts kept by the Secretary/Treasurer and examine the registers and account books and to take steps for the recovery of all sums due to the Association.

(g)  To see that entries are promptly posted in the electronic ledger (cash book) and daily/weekly/monthly print outs are reconciled and signed by the Treasurer and one of the Board Members nominated for this job from time to time.

 

 

(h) To specify the times at which and the manner in which the annual general meetings and special general meetings of the Association shall be held and conducted.

(i)    To carryout works of development as decided by the General Body of the Association and also those works decided by the Board costing less than Rs.200,000/-(Rupees two lac only).

(j)    To ensure management of central facilities, shopping complex, and any other commercial activities in the building.

(k)  To ensure that dwelling units are not let out without police verification of tenants and their servants if any. Units will not be rented to bachelors, single women /widows /widowers and students. Administrative charges as applicable from time to time will be recovered from tenants before they are allowed to move into a dwelling unit. The board will take action to evict a tenant in case of indiscipline, moral turpitude, or violation of rules and regulations of the society.

(l)    A member of the management board besides attending the board meetings is also expected to effectively contribute in the matters of administration of the building. The Board of Management, by a majority decision, may recommend to the Association removal of a member from the board if such member is found wanting in performance of his duties or is not able to devote enough time for his duties towards the Association.

34.                        Election and term of office.

(a)  The Association of members, shall elect 10 Members including the President, Vice President, Secretary, and Treasurer from Members of the Association as per the procedure laid down at ‘Appendix-A’ of these Bye-Laws.  A member shall not be eligible for re-election if he has been earlier removed from the Board by the members. A member, who is either an employee of RWA Gurjinder Vihar or undertakes projects/services from RWA, on contract, shall not be eligible to contest election. The term of office of the office-bearers of the Board shall be one year from the date of assuming office and they will be eligible for re-election, provided that a person cannot hold the same post continuously for more than 2 years.

(b) The office bearers shall hold office until their successors have been elected and hold their first meeting.

 

 

35.                        Vacancies. The vacancies in the Board caused by any reason other than the removal of an office bearer by a vote of the Association shall be filled by vote of the majority of the remaining office bearers, even though they may constitute less than a quorum.

36.                        Removal of office bearers. At any regular or special meeting duly called, any one or more of the Office bearers may be removed with or without cause by a majority of members of Association and a successor may then and there be elected to fill the vacancy thus created. Any Office bearer whose removal has been proposed by the Members/Board shall be given an opportunity to be heard at the meeting.

37.                        Organisation of meeting. The first meeting of a newly elected Board shall be held within ten days of election, at such place as may be fixed by the office bearers, at the meeting, at which such office bearers were elected and no notice shall be necessary to the newly elected office bearers in order to legally constitute such meeting, provided a majority of the members of the Board shall be present.

38.                        Regular Meetings. Regular meeting of the Board may be held at such time and such place as may be determined from time-to-time by a majority of office bearers but at least four such meetings shall be held during each year. Notice of regular meetings of the Board shall be given to each office bearer personally or by mail at least three days prior to the date of such meeting.

39.                        Special Meetings. Special meetings may be called by the President on three days’ notice to each office bearer and notice of such meeting may be given personally to each office bearer. Special meetings of the Board shall be called by the President or the Secretary on a written request of at least three office bearers.

40.                        Waiver of notice.  Before any meeting of the Board any office bearer, may in writing waive notice of such meeting and such waiver shall be deemed equivalent to the giving of such notice.

41.                        Quorum. In all the meetings of the Board l/3rd of the total strength of the office bearers shall constitute a quorum. If at any meeting of the Board there be less than a quorum present, the majority of those present may adjourn the meeting for fifteen minutes and reconvene the meeting after 15 minutes. In the reconvened meeting, the members present in person being not less than 3 shall form a quorum and the business which might have been transacted at the meeting originally called may be transacted without further notice.

42.                        Fidelity Bonds. The Board may require that all officers and employees of the Association handling or responsible for Association funds shall furnish adequate fidelity bonds. The premium on such bonds shall be paid by the Associations.

 

CHAPTER V

OBLIGATION OF THE APARTMENT OWNERS

43.                        Assessments. All the owners are obliged to pay monthly assessments imposed by Association to meet all expenses related to the GURJINDER VIHAR, AWHO TOWNSHIP. The assessment shall be made on the basis of common and specific monthly maintenance expenditure and annual maintenance charges. The annual maintenance charges shall be approved by the members of the Association from time to time.

44.                        Maintenance and Repairs.

(a)  Every owner must perform all maintenance and repair work within his own unit.

(b) All the repairs of internal installations of the unit such as water, light, gas, power, sewerage, telephone, air-conditioners, sanitary installations, doors, windows, lamps, and all other accessories, shall be at the expense of apartment owner concerned.

(c)  The Owner shall reimburse the association for any "expenditure" incurred in repairing or replacing any common area and facilities damaged due to his fault.

(d) Tenants. The apartment owner shall obtain police verification report of the proposed tenant from the concern police station while letting out the apartment on rent to ensure that the proposed tenant is not a criminal or troublesome. However the final decision of the suitability of the tenant shall be with the management board of the RWA.

45.                        Major repairs. If a building requires major repairs for its structural safety or other sufficient reason, a detailed estimate thereof shall be got prepared by the association through an engineer to be appointed by the Board and thereupon, after the approval of the estimate by the Board, the members shall contribute their share for carrying out such repairs.

 

46.                        Use of Dwelling Units: Internal Changes.

(a)  All the Units shall be utilized for residential/approved purposes only.

(b) No resident shall use the dwelling unit and parking space for commercial purposes.

(c)  Dwelling unit will not be sub leased/rented out in part(s) or to more than one tenant.

(d) An owner shall not make any structural modifications or alterations in his unit or installations located therein, without notifying the association in writing and obtaining the requisite permission of the prescribed sanctioning authority.

(e)  No owner shall undertake any work that affects the external facade of the building from any angle i.e. covering of balconies and terraces, change of colour, etc.

(f)   No owner shall undertake any work that affects the structure of the building.

(g)  No owner shall undertake any work that;

(i)       Results in encroachment of common areas.

(ii)     Results in damage or disturbance of common areas.

(iii)   If any of the above changes are affected by any owner, he will make them good at his own cost, failing which the Association is entitled to effect recovery of the cost of rectification from him.

47.                        Transfer of an Apartment.

(a)  The sale/re-sale/transfer of Dwelling Unit/Apartment will only be permitted to serving and retired Defence personnel and legal heir of the members and the associate members. No sale/transfer of dwelling unit to a third party shall be affected by the members, his/her heirs, successors, administrators and executioners without prior permission, in writing, of the AWHO. Conditions for disposal of property as laid down in Paras 80 to 83 of the Master Brochure of AWHO, as amended from time to time and as governed by these bye-laws.

(b) The transferor shall produce “no dues certificate” from the association of the members prior to the transfer of the apartment. The transferor of an apartment `owner’ and purchaser both shall pay one percent of the transfer value to the association for transferring the apartment to the buyer and such amount shall be kept in a fund by the association for being used in future for the major repairs of the building. It will be obligatory for the RWA to issue the requisite no objection certificate for the transfer of property after it has received one percent of the transfer value.

(c)  The transfer of an apartment shall be made by a registered deed    of an apartment after implementing sub Para (b) above.

(d) In the month of January every year, all non-resident members will furnish a signed declaration to the Secretary RWA Gurjinder Vihar that, “I am the owner of Flat No ______ and have not transferred the Dwelling Unit by Sale deed/Power of Attorney to any other person(s)”.

48.                        Use of Apartments, Common Areas and Facilities and Limited Common Areas and Facilities

(a)  An apartment owner of a residential unit shall use it for only residential purpose and similarly, an apartment owner of a non-residential unit uses it for non-residential purposes alone.

(b) No apartment owner would exempt himself from liability for his contribution towards the common expenses by waiver of the use or enjoyment of any of the general and/or limited common areas and facilities, or by the abandonment of his dwelling unit.

(c)  A resident shall not place or cause to be placed in the lobby’s vestibules, stairways, elevators, fire escapes and other areas of facilities of a similar nature both common and restricted, any furniture, packages or objects of any kind. Such areas shall be used for no other purpose than for normal transit through them.

(d) If a resident causes any obstruction in the use of the common area or facility by reason of creating an obstruction by putting his furniture and packages etc., and fails to remove it despite a written request of the Association, the Association may take an appropriate action in accordance to the provisions of law.

(e)  lifts provided in the building, as part of the common areas and facilities, shall be used by the owners of the apartment and/or their tenants and/or any one claiming under them for the transportation of the owners, the tenant and their guests as also the employees of the owners, their tenants and of the management. Heavy article or any other articles, the transportation of which in the lift or elevator along with the owners, tenants or their guests or the employees shall cause discomfort or inconvenience to other users of the lift, shall be transported only with the lifts provided/nominated for the exclusive transportation of articles, packages, merchandise and such other objects.

(f)   In non-residential buildings, the association of apartment owners may manage the parking space by earmarking it for the apartment owners and also separately reserving parking space for the vehicles of the visitors. The association may also levy a parking fee from the visitors to meet the expenses for the management of the parking space of the visitors.

(g)  The residents shall use their apartments in a manner which does not spread any smell while cooking food etc from their apartment to cause any irritation or annoyance to their neighbouring apartment owners.

(h) The rooms provided at the stilt level within the residential blocks shall be regulated in a manner that no inconvenience is caused to the residents. These rooms should be used for the needs of RWA/residents.

(i)    The convenient shops within the building shall be regulated in a manner that no inconvenience is caused to the residents. Such convenient shops should essentially cater for the needs of the apartment owners.

(j)    The association of the members may frame its scheme and regulations for admitting members to the Army Institute Gurjinder Vihar situated within the building. It may also frame regulations for permitting the guest of the members. Such scheme and the regulations would bind the members as well as the management of the Institute.

(k)  Terraces of residential blocks and other buildings are ‘common area and facility’. The association shall maintain it and its maintenance expenses shall be part of the common expenses of the building.

49.                        Right of Entry:-

(a)  An owner shall grant the right of entry to the office bearer or to any other person authorised by the Board in case of emergency whether the owner is present at the time or not.

(b) An owner shall permit other owners or their representatives when so required to enter his unit for the use of performing installation and alterations or repairs to the mechanical or electrical services provided, that requests for entry are made in advance and that such entry is at a time convenient to the owner, but in case of emergency, such right of entry shall be immediate

50.                        Rules of Conduct.

(a)  No resident shall post any advertisement or poster of any kind in or on the building, except as authorised by the Association.

(b) The residents shall exercise extreme care about making noises or the use of musical instruments, radios, television and amplifiers etc. that may disturb others. Residents keeping pets shall abide by the municipal sanitary bye-laws or regulations. The pet owners will pay the charges as fixed by the board of management for upkeep and maintenance of the building.

(c)  It is prohibited to hang garments, rugs etc from the windows, balconies or from any of the facades.

(d) It is prohibited to throw garbage or trash outside the disposal places provided for such purpose in the service areas. If such place is not provided, all garbage or trash shall be collected in a vessel and thrown in the municipal dustbin.

(e)  No owner, resident or lessee shall install wiring for electrical or telephone installation, television antenna, machines or air-conditioning units etc. on the exterior of the building except as authorised by the Association.

(f)   Parking of the vehicles will be done strictly at the respective parking allotted to the particular apartment owner.

51.                        Damages.  Any damages due to the negligence, misuse or faults on the part of an apartment owner, family member(s), or guest(s)/tenants shall be the responsibility of the apartment owner. The Association shall charge the apartment owner for such repairs, an amount to cover the cost of time, labour, materials and/ or out- side contractors. The charge must be paid by the apartment owner within 30 days of the demand of the charge. In case it is found that the damage is caused deliberately/repeatedly a penal deduction up to four times the cost of damage may be charged.

52.                        Unlawful activities.  The apartment owner, his family or guest(s)/tenants shall no teenage in any act intended to facilitate criminal activity, including act of violence in the apartment, building or common areas.

53.                        Visitors /Guests.  The visitors / guest(s)/tenants of the apartment owner are to be refrained from any conduct which disturbs the privacy and quiet enjoyment of the other apartment owners or occupants. The apartment owners shall be responsible for the actions of their guest(s)/tenants who would be expected to abide by all rules and regulations at all times without any exceptions.

CHAPTER VI

FUNDS AND THEIR INVESTMENTS

 

54.                        Funds.  Funds may be raised by the Association in all or any of the following ways:-

(a)  By shares;

(b) By contributions and donations by the apartment owners;

(c)  From common profits which shall form the nucleus of the reserve funds;

(d) By raising loans, if necessary, subject to such terms and conditions as the Association, with the approval of the Competent Authority, may determine in this behalf.

55.                        Investment.  The association may invest or deposit its funds in one or more of the following:-

(a)  In the Central Co-operative Bank or in State Co-operative Bank; or

(b) In any of the securities specified in section 20 of the Indian Trust Act, 1882; or

(c)  In any Co-operative Bank other than referred to in clause (a) or in any Banking Company approved for this purpose by the Association.

 

56.                        Affiliation.  The Association shall become a member of a federation of the Associations of Apartment Owners and shall pay the subscription to it from time to time and shall also follow the instructions and directions issued by such federation.

57.                        Accounts.

(a)  The Association shall open a banking account in a nationalised bank and deposit the money received on behalf of the Association. The President along with the Treasurer shall jointly operate the bank account. The Secretary may retain in his personal custody an amount not exceeding Rs.20,000/- for petty expenses. All payments above Rs.5,000/- (Rupees five thousand only) shall be made by cheque, signed by the President and Treasurer of the Board.

(b) Running account shall be available for all apartments through the pre-paid meters installed in each apartment. All recoveries except for special services will be affected through pre-paid meters.

(c)  The Association shall on or before the 31st day of July in each year publish an audited financial statement in respect of the common areas and facilities containing:-

(i)           The profit and loss accounts.

(ii)         The receipts and expenditure of the previous financial year. Or

(iii)    A summary of the property and fixed assets and liabilities of the common areas and facilities of the association giving such particulars as will disclose the general nature of these liabilities and assets and how the value of  assets have been arrived at.

(iv)    The audited financial statement shall be opened to the inspection of any member of the Association during office hours and a copy shall be submitted to the Competent Authority not later than the 15th day of August of every year.

(v)         Every financial statement shall be accompanied by a list of the apartment owners and the similar list of sundry debtors.

(vi)    The association shall display (upload) summary of its audited financial statement on its web site within a period of 15 days from the date of the publication of its audited financial statement referred to in sub-clause (3) above.

58.                        Publication of Accounts and Reports.  A copy of the last financial statement and of the report of the auditor, if any, shall be kept in a conspicuous place in the office of the Association for the members to see if they so desire.

59.                        Appointment of Auditors. The Association shall appoint at its general meeting an auditor/auditors who shall audit the accounts of the Association to be prepared by the Board. In addition to auditors, the accounts shall also be audited by the chartered accountant.

60.                        Power of Auditor. The auditor shall be entitled to call for and examine any papers or documents belonging to the Association relating to the common areas and facilities and common expenses and shall make a special report to the Association upon any matter connected with the accounts which appears to him to require notice.

 

CHAPTER VII

MORTGAGES

61.                        Notice to Association. If an owner mortgages his unit, he shall notify the Association through the office bearer or President of the Board, the name and address of the mortgagee and the Association shall maintain such information in a book entitled "Mortgagees of Units".

62.                        Notice of un-paid Assessments. The Association shall, at the request of a mortgagee of a unit, report any un-paid assessment due from the owner of such unit.

CHAPTER VIII

COMPLIANCE

63.                        Compliance. These bye-laws are set forth to comply with the requirement of the Act. In case any of these bye-laws conflict with the provisions of the Act it is hereby agreed and accepted that the provisions of the Act shall prevail.

64.                        Seal of the Association—The Association shall have a common seal which shall be in the custody of the Secretary and shall be used under the authority of are solution of the Board and every Deed of Instrument to which seal is affixed shall be attested for and on behalf of the Association by two members of the Board and the Secretary or any other person authorised-by the Association.

 

 

 

CHAPTER IX

 

65.                        Power of competent authority to inspect the building. The competent authority, sue Moto or on an application, may make an inspection of the building to which the Act applies. A memo of inspection may also be prepared by the competent authority about the status of the building including the common areas and facilities and, thereupon, the competent authority may take such action in respect thereto as may be deemed necessary by him.

 

CHAPTER X

AMENDMENTS TO PLAN OF APARTMENT OWNERSHIP

66.  Amendment of Bye-Laws. These Bye-laws may be amended by the Association in a duly constituted meeting for such purpose and no amendment shall take effect unless approved by 2/3rd majority of the members present at the General Body Meeting and approval of the competent authority.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix `A’

(Refers to Paragraph 27 of the

 RWA, Gurjinder Vihar Bye-Laws)

STANDARD OPERATING PROCEDURE (SOP) FOR ELECTIONS OF BOARD OF MANAGEMENT

RESIDENTS WELFARE ASSOCIATION, GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308

 

1. Introduction.  An election Committee of six volunteer members shall be appointed at the AGM of the Association for conducting elections of the Board of Management for the next term. The members of the election committee shall not be eligible for contesting elections for the term for which they are appointed.

 

2. Composition of Election Committee. The election committee shall comprise of six members:-

           

Election Officer                               - 1

Assistant Election officers            - 2

Members                                          - 3

 

3.  Notice for Elections. To elect ten members of Board of Management, the election Officer shall issue a notice for election at least forty five days before the remaining term of the present Board of Management. The date of election shall be the first Sunday falling within ten days prior to the date on which the term of present Board of Management finishes. The election committee shall conduct election as per the Bye-Laws of the society and any other rules passed by the General Body from time to time. This SOP shall be posted on the Association web site as a part of the notice giving following details: -

 

(a)  Date of Election

(b) Place of the  Election booth

(c) Date for filing nominations. It should be at least one month before the date of election

(d)Last date for filing nominations. It should be at least twenty one days prior to the date of elections

(e) Date by which the nomination may be withdrawn.  It should be at least fourteen days before the date of election

(f)Last date by which outstation members (other than those residing in GurjinderVihar Township) should indicate change of address if any. Otherwise the postal ballot will be despatched at the last recorded address.

(g) Time and Date by which the postal ballot to reach the election committee. It should be the date of election and before closing hours of the election booth.

(h) Timing during which the booth shall remain opened for casting votes. It should be between 8.00 AM to 4.00 PM

(j)   Counting of votes from 4.30 PM onwards on the date of election and will continue till results are declared.

(k)  Postal address of the Election Committee.

(l)   Imposition of Code of conduct.

4.  Composition of the Board of Management. The Board of Management shall comprise of ten members including President, Vice President, Secretary and Treasurer.

5.  Term of the Board. The term of office for office bearers/members shall be one year from the date of assuming office, however a member/office bearer can contest for re-election. No member/office bearer will continue beyond two years; however such a member can be re-elected after a gap of one year.

6.  Eligibility. Only members of the Association are eligible to vote and contest election to be member of the Board of Management. The election committee while assessing the eligibility shall ensure that conditions laid down in paragraphs 4 and 27 of RWA Gurjinder Vihar Bye-Laws are complied with.

7. Disqualification— No member is entitled to contest election or vote in any such election to become a member of the Board of Management if he is in arrears, of any sum due from him in respect of his contributions for common expenses, for more than sixty days on the last day of the year preceding the year in which the election to Board would take place. A member shall not be eligible for re-election if he has earlier been removed from the Board by the members. A member who is either an employee of RWA, Gurjinder Vihar or undertakes projects/services of RWA, on contract, will be debarred from process of election.

 

8.  Filing of Nomination. Nomination forms shall be given to the members on demand. At least two permanent members of the Association shall sponsor the name of the candidate who is interested to contest election and sign his nomination form accordingly. The candidate shall file his nomination within the period given in the notice and obtain receipt from the Election Officer or from the Assistant Election Officer. After scrutiny of the nomination papers, the Election officer shall post list of accepted as well as rejected nominations on the Association web site and also on the notice board of the RWA. In case of rejection of nomination of a member the affected contestant will also be informed with reasons thereof. Representations against the rejection of nominations should be filed with the election committee within 48 hours of the list being put up on the web/RWA notice board. The election committee will review the decision and intimate its decision within 48 hours from the receipt of such representation.

 

9.  Observers.  Each candidate contesting election may nominate observer on his behalf and give name of observer, to the election committee while filing his nomination. 

10.  Voters List. The election committee in consultation with Secretary of the Management Board shall prepare a list of voters. It shall also be ensured by the election officer and the Secretary RWA that the names of only eligible members are included in the voters list. The voter list shall be posted on the Association web site at least twenty days before the election date. Any observation received from members within seven days from the date of its posting on the web site, shall be resolved and list be updated accordingly. In addition to web site a copy of the updated list shall also be displayed on the notice board at the office of Association. The voter list shall include the name of the member and his contact details. The official details of the serving officers will not be compromised.

11. Voting.  Votes shall be cast in person by the members except for those who have voted through postal ballot. Every member shall have one vote. Where apartment has been purchased jointly by two or more persons, the person whose name stands first in the apartment deed alone have the right to vote. A voter can cast his vote in favour of not more than ten candidates.

12.  Postal Ballots. The election officer shall send the postal ballot paper duly stamped with RWA stamp and his signatures on the top of the ballot paper at the latest or the last known address of the voter. The voter shall also be given instruction that his vote shall be valid only if it has been sent in double envelope. The inner envelope shall contain the postal ballot paper which should be sealed and shall have no marking on it. The outer envelope shall be properly closed and shall have the address of Election Officer and the senders name and address. Members are advised to send their postal ballot by Registered/Speed post for timely and assured delivery.

13. Canvassing. Door to door canvassing shall not be permitted. Candidates may give their CVs to the election committee for uploading on the web site of the Association. Negative campaign shall not be permitted and.

14. Ballot box.  A box with a cut of 2cmx15cm on the top shall be used as ballot box. The box shall be locked and sealed in the presence of members of election committee and the observers. It shall be kept in the office of election committee. It shall be the duty of election officer to ensure safety of the ballot box. On receipt of postal ballot, name and apartment number of the voter shall be noted down in the `list of postal ballots’ from the outer envelope. All postal ballots shall be checked, to ensure that these are not tampered with or torn, before dropping these in the Ballot Box.

15.      Conduct of Election.

 

(a)       One day prior to the election date the election committee shall make all arrangements at the election booth for smooth conduct of elections. On the day of election, the observers shall report to the election officer by 7.00 am. The election officer shall bring the ballot box from his office to the election booth. Observers will check lock and seal of the Ballot Box for correctness.

(b)       To maintain secrecy, the ballot box shall be kept in a hollow square enclosure and one voter at time shall be allowed to cast his vote.

(c)       Each voter shall collect a voter slip from election committee member. The slip shall have voter’s apartment number and the serial number of the voter list. After issue of slip the election committee member shall tick mark the voter’s name in the `voter list. The election committee member detailed for this job shall ensure that no voter who has sent the postal ballot is given voter slip. He shall check it from the ‘list of postal ballots’.

(d)       Thereafter, the voter shall report to the Assistant election officer who shall check his identity and get his signature on the voter list against his name. The Assistant election officer shall sign the voter slip and direct the voter to the desk of Election Officer. 

(e)       The Election officer shall take back the voter slip from voter and check for signatures of the Assistant election officer. Once he is satisfied, he shall hand over the ballot paper to the voter after putting his signatures on top of the ballot paper. He shall direct the voter to the ballot box only after previous voter leaves the ballot box enclosure.

 

16.      Counting of Votes.The election booth shall be closed at 4.00PM and thereafter, no voter shall be allowed to cast his vote. No member other than the observers shall be permitted to remain inside the election booth during counting of votes. The ballot box shall be opened in presence of election committee and observers. The outer envelope of the postal ballot shall be opened only after it is found without any tampering else it shall not be opened and treated as rejected. The inner envelope of postal ballot shall be mixed up with other ballot papers without opening. All the outer covers of the postal ballots shall be put in a waste paper basket. Thereafter, the inner envelope of the postal ballot shall be opened and its postal ballot be mixed up with other ballot papers. In case sender’s name or address is found written on any of the inner envelope of postal ballot, the inner envelope shall not be opened and the vote shall be treated as rejected. During counting if any ballot paper is found without signature of the election officer, it shall also be rejected and the vote shall not be counted.

17.      Declaring of Results.  After all ballots papers are counted, a result sheet shall be prepared. The result sheet shall contain names of all contestants and number of votes cast in their favour. The ten leading candidates (who get more votes in their favour compared to others) shall be declared elected to the Board of Management. The results should be announced to the members and also posted on the web site of the Association. A list of elected members shall also be put on the RWA Notice Board by the Election Officer.

18.      Administrative Support. The Secretary RWA shall provide all the required administrative support to the election committee including office, computer and stationery.

19.      Code of Conduct. The election officer shall impose code of conduct immediately after the notice of election is given. He shall notify Do’s and Don’ts to be followed for the period, code of conduct are imposed. He shall also write to the President of the management board that new works/projects shall not be undertaken excluding those within the financial powers of the President and the Secretary.

20.      Conclusion.  The election committee shall make every possible effort to conduct fair election in a dignified environment. The committee shall also ensure that code of conduct is observed by the candidates as well as the Board of Management.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF SPECIAL GENERAL BODY MEETING (SGBM) HELD ON 22 SEP 2013:

AWHO TOWNSHIP, GURJINDERVIHAR, GREATER NOIDA

 

1.     The SGBM was scheduled to be held at 1030 hrs on 22 Sep 2013. Only 73 members were present at 1030 hrs hence the Secretary delayed the start of the meeting by 30 minutes. By 1100 hrs 117 members were present and the meeting commenced. The minutes of the meeting are given in subsequent paras.

Ser No

Point Proposed

Discussion / Directions

Remarks

1.

Maj Gen (Retd) Sheonan Singh, Vr C, President, welcomed all members who had come to attend the meeting and requested everyone present to limit only to the points listed on the agenda, before discussing any other thing permitted by SGBM.

 

 

 

2.

Passing of Account for 2012-13 As stated during AGM on 21 Apr 13 the audited accounts for 2012-13 were placed before the house by the President.

The following queries / discussions were made before the budget was passed by the house.

(a)    Opening balance and details of fixed Assets. It was explained that the society has taken over B&R and E&M assets worth almost Rs.300 Crore and these depreciate @ 10 and 15 percent respectively. The depreciated value is indicated in the accounts as expenditure.

(b)   Budget for RWA office should be separated. It was explained that it is already separate. Steps are being taken to control the electrical expenditure by fixing a pre-paid meter, in office complex.

(c)    Some members opined that the accounts were being placed before the house later than desired. The President explained that since election code of conduct was in place General Body Meeting could not be convened earlier.

(d)   Two pertinent observations were made i.e. dues in from members and corpus dues in from AWHO should be shown as sundry debtors. These observations were accepted for discussion and  inclusion on CA’s advise. 

(e)    The accounts were put up to the House for approval and were approved:

Proposed by – Brig (Retd) OP Yadav- 4X 801 and

Seconded by Col (Retd) Sanjay Garg  – 3A 405.

 

 

 

 

 

 

3.

 

 

Review of Security

The President explained the present security system including its cost. He also gave out details of the options available and a proposed security system which is a combination of human and electronic systems.

 

 

After prolonged discussion the following consensus emerged:

(a)    The present security system be continued without enhancing the expenditure.

(b)   Electronic systems to be installed at both gates. Subsequently three towers (one in each phase) could be covered for trials. It was suggested by the members that the cameras proposed to be installed should be of better quality than present IP camera so that better monitoring and quality of recording is obtained

 

4.

 

Review of Budget and the Society Charges: -     The President placed before the house the following details

(a)    Monthly income and expenditure details as given at Appx A.

(b)   The details of income from other sources and their proposed disposal  given at Appx B.

 

The house discussed the budget at length. The salient issues discussed are as under:

 

(a)    Some members felt that expenditure on some items was on the higher side. Although security setup and expenditure was deliberated and passed by the house as given in para 3 above, some members felt that this issue needs further scrutiny. After prolonged discussions it was decided that expenditure under following heads could be further reviewed by a committee:

(i)                 Housekeeping and Maintenance

(ii)               Security

(iii)             Annual Maintenance Charges (It was agreed by the house that Annual Maintenance charges are required; however the amount to be charged could be reviewed).

(iv)             Plants and Parks to include irrigation system.

(b)   After deliberation by the house the following Committee was appointed for

the review. The committee was requested to submit its report latest by 15 Oct 13.

(i)                 Presiding Officer- Maj Gen (Retd) DN Asija VSM : 2Y 803

(ii)               Members – 1.  Col (Retd) RK Pandey :  3A203

2. Col DS Chauhan  :  4U902

3. Col (Retd) BB Khurana : 1E708

4. Col (Retd) NS Tomar : 4S504

(c)  On the expenditure related to AMC for lifts and the Firefighting, the President explained the working in detail that there was no possibility of reduction in charges for AMC for lifts and expenditure on Firefighting System due to the inescapable requirement of these being functional at all times. He also stated that the AMC for Phase III lifts has been concluded at Rs.60 lacs against the original demand of Rs.75 lacs quoted by Johnson Lifts.

 

 

5.

Review of the progress of budgeted projects and approval of the house for ongoing/proposed additional projects as given below.

(i)                 Parking Areas for GVAI, Office Complex, Community Center and Shopping Complex Ph-3

(ii)               Water Proofing of roads.

(iii)             Fencing of play grounds.

(iv)             White washing of Ph - 1&2 buildings– common areas

(v)               Office furniture and equipment.

(vi)             Drain Covers

(vii)           Improvement in Boundary fencing to reduce stray dog menace.

(viii)         Development of compost Farm to improve disposal of waste and avoid foul smell caused by present system.

(ix)             Additional benches for common areas and parks.

(x)               Furnishing and operationalizing of GVAI and Community Centre.

(xi)             Addition of four counters in the Ph-3 market to accommodate vegetable and fruit vends and also creation of additional parking space.

 

 Some members desired to know the details and the rationale behind the execution / sanction of the listed projects. The President elaborated on the following issues.

(a)     In the budget for 2013-14 expenditure of Rs.15 Lacks was planned for shifting and establishment of the RWA office at the new complex. This has been done at a cost of Rs.6.3 Lacks. The office is now well established and only a few items are required.

(b)   Fencing of the play fields had been done for safety of children and to              protect the property of residents from damage, particularly children running on to the roads and damage to the vehicles parked in the nearby garages. This will also help in ensuring that children play only at earmarked play fields and not in all the lawns and parks.

(c)    Water proofing of roads, which have been used for almost five years, was overdue this work was planned in the budget 2013-14.The work has almost been completed. The repair of concrete work at selected places is to be done after monsoons.

(d)   Adequate parking for GVAI, shopping Centre Ph-3, community center and central facilities was not available. This has been created by laying perforated tiles at suitably located open areas. Parking for GVAI and Community Center is part of the approved budget for these facilities.

(e)    It was also explained that due to cancellation of RWA elections there has been a delay in convening the General Body Meeting and presentation of the audited accounts and progress on projects.

(f)    The stray dog menace is on the increase. The dogs jump through the railing provided above the boundary wall. Therefore there is a need to improve the railing. Some members also feel that concertina coil should be added to increase the height and effectiveness of the boundary wall.

 

 

 

 

 

 

 

 

6.

Election of Skeleton Management Committee  for Gurjinder Vihar Army Institute (GVAI) and Community Centre.

1.      The following were elected for the GVAI Committee with consensus.

(a)    Secretary  - Col (Retd) DK Salwan ; 4L 501

(b)   Treasurer  - Ex Sub Maj DS Bist; 2A 101

(c)    Members  - 1. Col (Retd) RNP Singh; 4Y 102

2. Col (Retd) GM Sharma; 3D 401

              (d)   Two members from RWA Management Committee to be associated.

Proposed by  - Brig OP (Retd) Yadav-  4X 801

Seconded by  - Col (Retd) KK Tanwar - 2J 204

2.      The following were elected for the community Centre

(a)    Secretary – Ex Sub Maj MR Tyagi- 1I 701

(b)   Treasurer –Ex  N/Ris JS Yadav  - 4F 1203

(c)    Members – Ex Sub Maj (HonyCapt) BS Khandari- 2C 401

(d)   Two members from RWA Management Committee would be associated.

 

 

7.

Case of NOC for Purchase of Flat by

Mr VPL Das

 The President explained the details of the case which are as under

(a)    The sale / purchase was decided

between the parties concerned before the byelaw forbidding sale to civilians was introduced.

(b)   About 27 other civilians have

purchased flats in resale, in our colony prior to the restriction being put in the Bye-Laws.

(c)    AWHO and the AG’s branch

both have recommended the case.

(d)   Mr VPL Dass has served with

AG’s branch for long years and  has retired in a rank equal to a Jt Secy.

The house discussed the issue and decided that as a special consideration in this case the NOC may be issued. This case is agreed as an exception and is not to be quoted as precedence.

 

 

 

 

 

 

 

 

 

 

 

8.

Discussion and Approval of Draft Bye Laws

The draft of Bye Laws prepared to meet the mandatory requirement of ` UP Apartments Act 2010’ were presented for approval. It is mandatory that Bye-Laws are prepared in line with Model   Bye-Laws as approved and issued by the Governor of Uttar Pradesh.

1.      The draft Bye Laws were discussed clause by clause upto chapter III and the amendments suggested by members were debated and incorporated as required.

2.      Remaining part of the Bye-Laws could not be discussed due to paucity of time. The meeting was adjourned and it was decided to reconvene the meeting after 15 Oct 2013.

3.      Copy of draft Bye-Laws amended up to Ch –III as discussed in the meeting is attached Appx ‘C’. Comments if any may be forwarded by 15 Oct 2013 for consideration in the recovened meeting.

 

 


Appx-‘A’

MONTHLY INCOME AND EXPENDITURE STATEMENT

Income and expenditure (where indicated per DU) is accounted for all 2822 DUs)

(Total No of DUs = 60x 1BHK+96x 2BHK+192x (2+1) BHK + 512x 3BHK (Ph1&2)+288X 3BHk (Ph-3)+896x4 BHK (Ph-1&2)                                                                                                                                     +724x 4BHK (Ph-3)+ 54 Pent House= 2822)

Sr No

MONTHLY INCOME

Sr No

Monthly Expenditure

Remark

Head/Source

Ammount of Income

Purpose

Ammount of Expenditure

1

Maintenance Charges from Tenants on occupatio / shifting of house ( Total collection since April, 2010 is Rs.86,11,500)

           2,10,000/- #                                           

1

Main  Power:                                                         Fixed Charges Bill from NPCL (for 10 MVA)

4,98,330/-

# Average of last 41 Months

2

Fixed Charges for Main Power @ Rs 75/- per Month as per NPCL rates

18,80,725/-

 

AMC (Transformers and HT/LT Panels)

2,25,000/-

3

Fixed charge for Back up Power @ Rs 100/- per KW Load.

3,02,950/-

 

Spares and battteries etc for Power Supply system

1,00,000/-

4

Water Charges @ Rs.150/- for 1BHK, Rs.250 for   2 & ( 2+1) BHK and Rs.350/- for all others, as per G Noida auth norms.

9,51,450/-

 

Operators salary for main power supply system (1xTech mgr, 1 x Supervisor and 10 x Operators

1,50,000/-

5

Vending charges @ Rs 44/- per liberty meter

1,25,664/-

 

Total

9,72,830/-

6

Approximate interest on FDs (including deposit with NPCL @9.25% pa) $

6,35,000/-

2

Backup Power:                                       Maintenance of DG sets

50,000/-

$- Various FDs are on different tenures and rates due to best values  available at the time of investment

7

Rent from Shops and Counters

1,16,999/-

 

Spares

20,000/-

8

Rent from nursary Schools

50000/-

 

Expenditure on Power Backup for Common Areas (Lifts, Street Light, Water Pumps etc)

1,80,000/-

9

Society Charges @                                                            60x1 BHK   =     Rs 900/-PM - Rs 540000              96x2BHK    =   Rs 1200/-PM - Rs 115200/-    192x2+1BHK=  Rs 1200/-PM -  Rs 230400/-    2420x3&4BHK= Rs 1500/PM - Rs 3630000/                                      54x Pent House=Rs 2000/-PM- Rs 108000/-

41,37,600/-

 

Operators Salary (1x Supervisors and 8x Operators) power backup staff.                                                                                                                                                                                                                                                                                                                                 

1,00,000/-

10

Total

84,10,388/-

 

Total

3,50,000/-

 

 

 

 

 


Appx-A

Sr No

MONTHLY INCOME

Sr No

Monthly Expenditure

Remark

Head/Source

Ammount of Income

Purpose

Ammount of Expenditure

 

 

 

3

Water:  Monthly water bill from Greater Noida Auth

4,50,000/-

 

 

 

 

Spares for Motors, Pump, Valves and Electrical fittings of Pump Houses

1,50,000/-

 

 

 

 

Maint of Motors & Pumps

1,00,000/-

 

 

 

 

Electricity charges for Pumping o water

3,00,000/-

 

 

 

Salary operators pump houses & water supply (1x tech Mgr, 2x Supervisors, 7xoperators and 2xcleaners)

1,50,000/-

 

 

 

Total

11,50,000/-

 

 

 

4

AMC & Maint of Lifts:-                                                       PH1&2- 4 Story-Rs.1166778/- per year                           PH1&2- 8 Story-Rs.3716152/- per year                                  PH 3   - 8 Story-Rs.1795630/- per year                                  PH 3   -12 Story-Rs.4158000/-per year                           Army Club        -Rs.72000/-    per year

Per Month                                               97,231/-                                      3,09,680/-                    1,49,636/-                      3,46,500/-                                                               6000/-                          

/DU/Month*                     Rs.220/-                                             Rs.240/-                                        Rs.520/-                                             Rs.450/-                                         To be paid by club

 

 

 

 

    Total             Rs.1,09,08,560/-

Rs.9,09,047/-

 

 

 

5

Parks and Plants incl   labour  Expences and maintenance of irrigation system

8,00,000/-

Includes projections for Ph-3 not taken over so far.

 

 

 

6

Fire Fighting System :  Average monthly  expenditure on Extinguishers  Rs 120000/-                                   Repair & Maint                       Rs.60000/-                            Salary Operators                    Rs.160000/-  (1xSupervisors & 10x operators)

3,40,000/-

Projected, not being spent so far

 

 

 

7

Vending Charges

1,25,664/-

 

 

 

9

Security

21,67,900/-

 

 

10

House Keeping `A to Z' (Excuding staff employed for Main Power, Backup Power, Water Pumping and Firefighting

15,00,000/-

Monthly per DU :                  Small Units Rs.550/- (1,2&2+1 BHK)               Others Units  Rs.570/-

 

 

11

Common area power bill including maint of street, park, parking areas and lobby lights.

8,72,300/-

 

 

 

12

Office Expenditure and Staff salary

2,30,000/-

 

 

 

13

Day to day civil repairs

1,00,000/-

 

 

 

14

OFC rent & services

1,41,000/-

Not beinng paid so far

 

 

84,10,388/-

15

Total

96,59,241/-

* Incl Rs 20 per month for spares

 


Appx B

 

DETAILS OF INCOME FROM ALL SOURCES AND THEIR PROPOSED ALLOCATION

 

 

1.         Income from other sources (Till 31 Aug 2013).                                           Proposed Disposal

 

            (a)        1% of sale purchase of DUs                =          1, 32, 44, 015/-           50% Infra Structure &

                                                                                                                                    50% Corpus Fund

 

            (b)        Member Ship Charges from               =          40, 40, 000/-               Corpus Fund

                        Purchasers

 

            (c)        Administration Charges                      =          86, 11, 500/-               Central Maintenance

 

            (d)        Penalty for late Payment                    =          83, 56,614/-                Central Maintenance

           

                        Total Para-1                                       -           Rs 3, 42, 45, 849/-

 

2.         Security

 

(a)        Security of Shop Owners                     -           Rs 13, 40, 000/-                       To FDRs as liability

 

(b)        Security of ONT Boxes                                    -           Rs 1, 06, 000/-             To FDRs as liability

 

3.         Income from Petty Sources (Up to 31 Aug 2013):-

 

            (a)        Breakage                                             -           Rs 8, 200/-

 

            (b)        Advertising                                          -           Rs 1, 15, 375/-

 

            (c)        Community Hall                                              -           Rs 1, 39, 050/-

 

            (d)        Pets Charges                                       -           Rs 1, 14, 750/-

 

            (e)        Driver Room Rent                               -           Rs 10, 600/- .

 

            (f)        Kabari                                                  -           Rs 1, 05, 000/-

 

            (g)        Scrap                                                  -           Rs 16, 672/-

 

            (h)        Wood Work     deposit                                    -           Rs 2, 23, 200/-

 

(j)                 Meter By Pass                                     -           Rs 3, 59, 185/-                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

 

(k)                Sticker & Token                                               -           Rs 92, 140/-

\

                        Total Para-3                                       -           Rs 11, 84, 172/-          To welfare Fund

 

4.         CORPUS FUND

            (a)        Phase-1          

 

(i)        Total Amount       -Rs 1, 72, 39, 119/- (Rs 1,68,80,800+Interest Rs 3, 59,119/-)

 

(ii)         Details of Money Received (NEEDS TO BE CONFIRMED)

                       

(I)         27 Oct 2008    -           Cash                -           Rs 6000/-

(II)        05 Nov 2008    -           Cheuqe            -                       Rs 5, 00, 000/-

(III)       4 Mar 2010     -           -                                   Rs 96, 27, 471/-

(IV)      26 Nov 2010    -           Cheque                        -           Rs 3, 59, 119/- (Interest)

(V)                                                                               Rs 2, 70, 000/- Security NPCL

(VI)                                                                              Rs 15, 35, 102/- Security NPCL

 

Total                           -                                               Rs 1, 22, 97, 692/-

 

            (b)        Phase-2

 

                        (i)         Total Amount- Rs 1, 82, 96, 788/- (Rs 1,82,20,000/-+ Interest Rs 76, 788/-) 

                        (ii)        Details of Money received

                       

(I)                 15 Jun 2010     -           Cheque                        -           Rs 60, 00, 000/-\

(II)               11 Jan 2011     -           Cheque                        -           Rs 1, 17, 40, 000/-

(III)             22 Jan 2013     -           Cheque                        -           Rs 4, 05, 000/-

(IV)             18 Aug 2013    -           Cheque                        -           Rs 83, 970/-

Total                                                               -           Rs 1, 82, 28, 970/-

 

(iii)       Balance for one DU                                        -           Rs 20, 000/-

 

            (c)        Phase-3

 

                        (i)         Total Amount-             Rs 2, 13, 20, 000/-

 

                        (ii)        Details of Money Received                 Rs                    NIL

 

 

 

 

 

 

 

 

                                                                       

                                                Appx-‘C’

 

REVISED BYE-LAWS OF

RESIDENTS WELFARE ASSOCIATION,GURJINDER VIHAR, ARMYWELFARE HOUSING ORGANISATION (AWHO)TOWNSHIP, POCKET-5, SECTOR CHI-1,GREATER NOIDA,GAUTAM BUDH NAGAR – 201308; UNDER THE UTTAR PRADESH APARTMENT (PROMOTION OF CONSTRUCTION OWNERSHIP AND MAINTENANCE) ACT 2010

(REGD. 603/2009-10)

CHAPTER I

PRELIMINARY

 

67.                        Short title, and application : -

(d) These bye-laws may be called the `Bye-laws of the RESIDENTS WELFARE ASSOCIATION GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308’.

(e)  The provisions of these Bye-laws apply to the RESIDENTS WELFARE ASSOCIATION GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAMBUDH NAGAR – 201308.

(f)   `GURJINDER VIHAR’ has been developed as a residential township by the `ARMY WELFARE HOUSING ORGANISATION (AWHO)’ exclusively for the retired/serving Army personnel. Therefore the basic character of the township cannot be altered or changed.

68.                        Definitions. In these bye-laws, unless the context otherwise requires,—

(a)  'Act' means the Uttar Pradesh Apartment (Promotion of construction, ownership and Maintenance) Act 2010.

(b)  `Association’ means the Association of all the members constituted by such members for the purpose of the, RESIDENTS WELFARE ASSOCIATION GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1,  GREATER NOIDA, GAUTAM BUDH NAGAR – 201308.

(c)  'Board' means the Board of management consisting of 4 to 10 Office Bearers who shall be the Members of the Associationof the GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, SECTOR CHI-1, POCKET-5, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308.

(d) 'Building' means the buildings located at POCKET-5, SECTOR CHI-1,

NOIDA, GAUTAM BUDH NAGAR – 201308 and known as  GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1,  GREATER NOIDA, GAUTAM BUDH NAGAR – 201308 and includes the following:-

 

                                         X.      95 Acres of land including two main gates and the boundary wall.

                                      XI.      85 multi-story residential blocks having 2822 dwelling units.

                                    XII.      Two bulk power receiving stations and seven distribution sub-stations.

                                 XIII.      Six underground water storage tanks and six pumping stations.

                                 XIV.      Army Institute, Sports facilities (one basketball court, two tennis courts, one swimming pool and skating rink), community center and central facilities building.

                                   XV.      Three shopping complexes, two nursery schools and open air amp theatre.

                                 XVI.      Internal roads, rain water drainage system, irrigation system, sewage system, pavements, parks and pathways.

                              XVII.      Six groups of corner shops constituted of 16 shops.

                            XVIII.      Any other structure which may come up on the above mentioned land subsequently during later years. 

(e)  ‘Majority’ means more than 50 percent of the members present in the General Body meetings of  RESIDENT WELFARE ASSOCIATION, GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308; provided conditions of quorum are fulfilled.

(f)   'Section' means a section of the Act.

(g)  'Unit' means a Dwelling or Non-dwelling Unit in the GURJINDER

VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308

(h) 'Registrar' means the Registrar under the provisions of Section 21 of the Societies Registration Act, 1860.

69.                        Objects of Association.   The objects of the Association shall be:-

 

(j)    To be and to act as the Resident Welfare Association of residents of the building called GURJINDER VIHAR, AWHO TOWNSHIP (hereinafter called the said building).

(k)  To invest or deposit money.

(l)    To provide for maintenance, repair and replacement of common areas and facilities by contributions from the apartment owners.

(m)     to retain and rent out on license suitable portions of the common areas to outsiders for commercial purposes if majority the members agree, after obtaining the permission of the concerned authority and to accumulate the same for making a reserve fund; to be used for major repairs of the building.

(n) To provide for and do all or any of the matters provided in sub-section (7) ofsection 14.

(o) with the consent of the majority of members, any short-term loan to any member(s) in case of any emergent necessity and to provide for the repayment thereof in lump sum or in instalments.

(p) To establish and carry on, on its own accord or jointly with individuals or institutions, educational, physical, social and recreational activities for the benefit of the apartment owners.

(q) To frame rules with the approval of the general body meeting of the Association and after consulting the Competent Authority and to establish a provident fund and gratuity fund, if necessary for the benefit of the employees of the Association .

(r)   To do all things necessary or otherwise provide for their welfare expedient for the attainment of the objects specified in these bye-laws.

70.                        Members and Associate Members of the Association : -

(c)  Members.

                            V.            All persons who have been allotted/subsequently allotted apartments (Dwelling Units) in, GURJINDER VIHAR, ARMY WELFARE HOUSING ORGANISATION (AWHO) TOWNSHIP, POCKET-5, SECTOR CHI-1, GREATER NOIDA, GAUTAM BUDH NAGAR – 201308 by Army Welfare Housing Organisation (AWHO) and have executed a deed of apartment shall automatically be the members of the Association and shall receive a copy of the bye-laws.

                          VI.            Upon the death of member, the legal heir as accepted by the AWHO shall automatically become member of the Association after title of apartment is transferred on his/her name.

                       VII.            Upon the sale of apartment to serving/retired Army personnel, the purchaser of the Apartment being serving /retired Army personnel shall automatically become permanent member of the Association after title of  apartment is transferred on his/her name and shall be admitted as member on payment of entrance fee of rupees Twenty Thousand.

                     VIII.            Members will have a right to vote in all matters of the Association.

(d) Associate Members. Upon the sale of apartment to serving/retired Navy /Air force personnel, the purchaser being serving/retired Navy/Air Force person shall automatically become associate member of the Association after title of apartment is transferred on his/her name and shall be admitted as Associate member on payment of the entrance fee of fifty thousand rupees.Upon the death of associate member, his legal heir as accepted by the AWHO shall automatically become associate member of the Association after the title of apartment is transferred on his/her name.  In case where a legal heir of an associate member is a serving/retired army person, he shall automatically become a member under provisions of Paragraph 4(a (ii)) above. An Associate member will not have the right to vote in matters of the Association.

71.                        Joint Apartment Owners.    Where apartment has been purchased jointly by two or more persons, they shall be jointly entitled to the apartment but the person whose name stands first in the deed of apartment alone have the right to vote.

72.                        Disqualification. A member is not entitled to vote on the election of members of the Board and also not entitled to stand for election to be member of the Board, if he/she is in arrears, of any sum due from him/her in respect of his contributions for common expenses, for more than sixty days on the last day of the year preceding the year in which the election to Board would take place.

73.                        Cessation of Membership.  A Member/ Associate member will cease to be a Member/ Associate Member if he/she demits the ownership of his/her dwelling unit by sale/transfer/power of attorney or otherwise.

 

 

 

74.                        Discipline.

(c)  For members who violate the rules, regulations and these Bye-Laws of the Association and those who indulge in activities against the interest of the society, a resolution can be brought forward by the board against such member for penalization/disqualification as decided by the Association of Members as provided in the Act.

(d) A Member who violates the agreement between AWHO and himself   and undertakes unauthorized construction and encroaches on land belonging to the society and AWHO, shall attract penalty/punishment as provided in the Act.

 

 

 

CHAPTER II

VOTING, QUORUM AND PROXIES

75.                        Voting.  The members will have equal voting rights and each member will have one vote. In case of joint apartment owners, the person whose name stands first in the deed of apartment alone has the right to vote. A member who is defaulter in paying dues of the Association shall have no right to vote in any meeting. Associate Members will not have the right to vote.

76.                        Quorum.       Presence of members equal to 30 percent of `members’ residing in GURJINDER VIHAR, AWHO TOWNSHIPshall constitute a quorum,except as otherwise provided in these bye-laws.

77.                        Votes to be cast in person—Votes will be cast in person. Members who cannot vote in person may be permitted to vote through postal ballot as per instructions in given the election procedure.  The sanctity of secret ballot shall not be compromised for expediency or otherwise during the process of voting.

 

           

CHAPTER III

ADMINISTRATION

78.                        Powers and duties of Association. The Association shall have the responsibility of administering the GURJINDER VIHAR, AWHO TOWNSHIP, approving theannual budget, establishing and collecting monthly assessments and arranging for the management of the township in an efficient manner.The Association will also have the powers:-

(t)    To elect suspend or remove members of the Board of management, including the President and the principal office bearer(s)

(u) To receive and approve from the Board of Management a report on the preceding year’s working of the Association, together with a statement showing the receipts and expenditure, assets and liabilities, profit and loss and expenditure with respect to approved budget for the year i.e. Audited Accounts.

(v)   To   consider    the   Audit   Note, Inspection   Note of   the Registrar and any other communication from the Registrar.

(w)                       To dispose of profits in accordance with the Act, Rules made there under, and these bye-laws.

(x)  To fix the maximum credit limit for each member provided that such maximum limit shall not be more than that laid down in the Registrar’s instructions on the subject but this may be exceeded with the special sanction of the Registrar to be obtained in each case.

(y)  To fix the rents of Schools and Shops and also charges for Community Centre.

(z)  To amend the bye-laws in accordance with Bye-Law 59.

(aa)                     To fix the terms and rates at which penal interest shall be charged by the Board of Management on overdue payments of all outstanding dues. 

(bb)                    To frame the “Rules of Business” subject to the approval of General Body Meeting of the Association and the Registrar.

(cc)                      Toapprove all works of development costing more than Rs.200,000/- (Rupees two lac only).

(dd)                    Approve appointment and compensation of Manager and Estates officer.

(ee)                     Approve appointment and compensation of Chartered Accountant.

(ff)Appoint election committee and approve election procedure.

(gg)                     The Association shall appoint auditor/auditors who shall audit the accounts of the Association.

(hh)                    All other issues before the General Body Meeting shall be decided by majority vote.

(ii)  To decide matter regarding common profits and expenses in

Accordance with Section 18 and 20 of the Act.

(jj) To nominate committees for any specific requirement.

(kk)                     To receive and approve annual budget, budgeted expenditure for the year and audited accounts of the Community Centre.

(ll)  To consider any other business brought forward.

 

79.                        Place of Meetings.           Meetings of the Association shall be held at a suitable place convenient to the members as from time to time to be fixed by the Association.

80.                        Annual Meetings. The annual meetings of the Association shall be held on such date as the Association may decide. At such meetings Board of Management shall be elected by ballot of the members of the Association inaccordance with the requirements of bye-laws 27 and as per approved procedure for conducting election given at Appendix ‘A’. The members may also transact such other business of the association as may properly come before them.

81.                        Special Meetings.  It shall be the duty of the President to call a special meeting of members as directed by a resolution of the Board or upon a petition signed by one fifth of members of the association residing in GURJINDER VIHAR, AWHO TOWNSHIP and having been presented to the Secretary or at the request of the competent authority or as the case may be, or any officer duly authorised by him in this behalf. Thenotice of any special meeting shall state the time and place of such meeting and the purpose there of. No other business shall be transacted at a special meeting except as stated in the notice without the consent of two-third members present in person in the meeting.It would be mandatory for all the signatories of the petition to attend the Special Meeting called in response to their petition. Should 3/4th of the petitioning members fail to reach the venue of the meeting within 15 Minutes of the scheduled time the meeting will be deemed cancelled. Group of such petitioners who fail to attend themeeting called on their behalf shall be debarred from signing another petition for a period of 90 days. In case the president fails to convene such a meeting within 30 days of receipt of such a notice, the petitioner shall have a right to directly call a meeting at the expenses of the association. The decisions taken in such a meeting will be binding on the Board subject to conditions of the quorum, as laid down at Para 10 of these Bye-Laws, being fulfilled.

82.                        Notice of Meetings—It shall bethe duty of the Secretary to mail or send SMS and post on the Association web site thenotice of each annual or special meeting, stating the purpose thereof as well as the time and place where it is to be held to each member at least 15 days but not more than thirty days prior to such meetings. Notices of allsuch meetings shall be mailed or sent to the competent authority or the registrar as the case may be.

83.                        Adjourned Meeting.  If any meeting of members cannot be held for want of quorum the members who are present, may adjourn the meeting to a time notless than forty-five minutes from the time to original meeting was called. If atsuch adjourned meeting also, no quorum is present, the members present inperson being not less than twenty percent of the members residing in GURJINDER VIHAR,AWHO Township shall form a quorum. In case the quorum still remains incomplete the meeting shall be adjourned and rescheduled after fifteen days after a fresh notice. If at such adjourned meeting also, no quorum is present, the members present in person shall form a quorum.A situation wherein the General Body Meeting is needed to adjourned without finishing its business on its agenda either due to paucity of time or for any other reason, the House may to do so and declare a fresh date to reconvene the adjourned meeting. The adjournment shall be recorded in the minutes’ book along with on which it has been decided to be reconvened. No fresh notice, in terms of para 16 of the bye laws, shall be given. However, a notice stating date, time and venue of the reconvened meeting shall be posted on the RWA web site. The members present in such reconvened adjourned meetings shall form quorum.

84.                        Order of Business. The order of business at all meetings shall be as follows:-

(i)    Roll Call.

(j)    Proof of notice of meeting or waiver notice.

(k)  Reading minutes of the preceding meeting and approval thereof.

(l)    Reports of officers.

(m)                       Reports of Competent Authority or any officer authorised by them.

(n) Report of Board of Management.

(o) Unfinished business, if any.

(p) New Business.

 

 

 

 

 

 

 

 

 

 

 

 

   j0185604        RESIDENTS’ WELFARE ASSOCIATION

      Regn No 613/2009-10                                                                                                                        

                                                                                                                                                 AWHO   Township,

     Telephone : 0120-4272990                                                                                      Gurjinder Vihar,

     E-mail: awhotownshipgn@gmail.com                                                           Pocket P-5, Sector Chi I,

                                                                                                                                   Greater NOIDA,

                                                                                                                                    GB Nagar (UP)  Pin -201310

                                                            

      ES/GV/ G.NOIDA / RWA/ AGM Corr/           /AWHO                                             May 2013

     The Deputy Registrar of Societies (Welfare)

     233, New Mohanpuri

     Meerut  Zone

     Meerut (UP)

 

MINUTES OF ANNUAL GENERAL MEETING,

GURJINDER VIHAR,AWHO     GREATER NOIDA: REGN NO 613 2009-2010

 

1.      Please refer to the Notice of the Annual General body Meeting of the Residents Welfare Association sent to your office earlier.

 

2.    A copy of  the Minutes are forwarded for your perusal and further action.

 

 

 

 

 

                                                                                                                                                        (PK Sharma)

                                                                                                                                                        Colonel (Retd)

                                                                                                                                                        Secretary            

 

 

   Copy to :-

 

   The MD, AWHO,                                   

   Kashmir House, Rajaji Marg,                      

   New Delhi                     

 

 

 

Minutes of AGM held on 21 Apr 2013 : AWHO Township, Gurjinder Vihar, Greater Noida

 

The AGM was held at the AWHO township, Gurjinder Vihar on 21 Apr 2013 at 1100h. Only 79 members were present at 1100h hence, the Secretary adjourned the AGM for 30 minutes. The members assembled again for the AGM at 1130 h. The AGM was attended by  149 Allottees/ Owners. The minutes of the meeting are given in the subsequent paras.

 

Ser No

Points Proposed to be Discussed

Discussion & Directions

Action & Remarks

1

Progress on AGM held

on  12 Mar 2012

 

The President welcomed the members and read out the progress on the salient points of the previous AGM as most of the members from Phase 3 had not been part of the last AGM:-

 

A.  PNG. IGL domestic gas for the colony was being laid down as planned.

 

 

 

 

 

 

 

 

 

 

B. Security. The security in the Colony has always been of grave concern.

 

 

 

 

 

 

 

 

 

 

 

 

 




 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C.  ECHS and CSD

 

 

 

 

 

 

 

 

D. The Accounts & Budget

 

 

 

 

 

 

 

 

The PNG pipeline has been laid in Phase1 & 2 and the connections are being emergised. It was amplified that the IGL will soon start the work of laying the pipeline in Phase 3, which was held up due to the completion process.

 

 

 

 

 

 

The process for the layout of the  Fiber cable for  Intercom Phase 3 has commenced. The house expressed concern on the present state of Security. The President agreed with the concern of the members and highlighted that five Companies had been tried out and were not able to provide the quantity of manpower required. The present Company which was earlier contracted has been recalled though it may not be able to meet the desired standards despite being penalized for the lapses and pushed to improve. Presently there was no option but to stick to this company till a better option was found. He also highlighted that it was not easy for any one company to provide the quantam and quality  of manpower required to provide the desired standard of security. He sought the assistance of the members to suggest any company they feel could meet the requirements.

 

The house is informed that the ECHS has commenced operating from the temp accn provided by the RWA as of now. The equipment and facilities are being established they will start full operations soon.

 

 

The Accounts for the year 2011-12 up to Dec 11 were audited and placed before the house and the budget for the year 2012-13 was read out to the house. The house was of the opinion that the Accounts be audited for the complete year up to 31 Mar 12 and placed before it, in the next AGM. The same is being done in this AGM.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

AGENDA POINTS

 

 

A)    The president informed the house that there was a demand from large number of member to grant the status of member to the associate member belonging to Army. Therefore the management proposed to adopt the resolution for grant of status of members to associate members belonging to Army.

 

 

 

 

 

 

 

 

B)   B)  Accounts for the Year 2011-12

 

 

 

 

 

 

 

 

C)   C)  Accounts for the year 2012-13

 

 

 

 

 

 

 

 

 

 

D)Budget for the year 2013-14

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Points from the Members

 

A)   10  written points signed by 10-12 members were received prior to AGM for discussion in the AGM. Inter -alia the members had also expressed their lack of confidence in the manner the present  management committee was functioning.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B)   Updating of the Society By Laws

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C)  Some members wanted to know about the plans for allotment of new shops in the Society.

 

 

 

 

 

 

 

 

 

 

 

D)   Taking over of the Institute Building and Common Areas

 

 

 

 

 

 

 

 

E )  Establishment & running of Schools in the Society

 

 

 

 

 

 

F)  Early Elections for the Management Committee

 

 

 

 

 

 

 

 

 

 

 

The house adopted the resolution by a voice vote.

 

 

 

 

 

 

 

 

 

 

 

 

 

Accounts duly audited were placed on the RWA web site in Jul 2012. 100 Copies of the same were distributed to the members present at the AGM for the perusal.

 

 

 

 

Accounts for the year 2012-13 have been audited up to 31 Dec 2012 were placed before the house.

 

 

 

 

The President highlighted that the budget catered for income for the routine expenditure and the funds for the Institute and Community Center will have to be spent over more than one year and catered for separately. The budget did not cater for depreciation and the earnings were only limited to the present scales of society charges/ rent etc from shops & other misc sources. 

The Budget is attached as Appendix to the minutes.

 

 

 

 

 

 

 

 

 

 

 

The points raised by the members pertained to accounts and procedures. The reply to the points along with the points raised was put up on the web so that all the members attending the AGM could also be informed of the details to ensure more informed discussion. So far as lack of confidence in functioning of the management committee was concerned. The issue was put to vote by the President. The house in a voice vote expressed their confidence and requested the management committee to continue.

 

 

Col Gurdev Singh  was of the view that as model By Law has been mandated

 

 

by Governor of UP through an ordnance (duly ratified by the Assembly).All Societies have to adopt model By Laws.

 

 

 

 

 

 

 

 

 

 

 The President apprised the house that the Shops for the Phase 3 Shopping Complex will be first offered to the Phase 3 Owners. The allotment for the central Shopping Complex will be as per the process approved by the AGM.

 

 

The members wanted that the taking over process of the central institute and facilities should be speeded up.

 

 

Matter was pended for next  meeting.

 

 

 

The Present Management Committee was of the view that since the Society has grown and large number of new members of Phase 3 have been added, their involvement in the functioning of the RWA was essential. Hence it was proposed by the Management Committee that early elections to the RWA management Committee be conducted so that members from Phase 3 are also co-opted in the functioning.

 

 

(a)  Army personnel who have bought the house from members will henceforth be consider full members. The amendments to bylaws will be forwarded to Registrar of Society. However the personnel of Navy, Air Force who have bought  or will in future buy houses from members will continue to be associate members  as a matter of reciprocity. 

 

 

The Accounts for                                                                                                                                                                                                                                                                                                                                                                the year 2011-12 were  passed as under:-

Proposed by:- Col Ashok  & Lt Col DC Tiwari – 1E-307

Seconded by :- Col RS Upadhaya- 1A-606 .

 

The audited accounts up to 31 Mar will be audited and placed on the Society website. The same will be placed before the house for passing in the next AGM.

 

The house discussed the expenditure on AMC of lifts and was informed that the AMC for Phase 3 lifts is likely to be as high as Rs 75 lacs due to based on the larger number of floors in each block and bigger cars. Capt Kapil Vij raised the point of negotiation while making the contract for the Phase3 lifts and offered to take part

 

in the negotiations as he had prior experience. The house accepted his offer. The budget was approved by the house by voice vote. Proposed by:- Col  HL Kalra          Flat No- 1 E-805.                             Seconded by:-  Col S N Singh.      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The President informed the house that no official communication has been  received from the Registrar  of Societies . However he  informed the house that the registration  of  the Society has to be renewed in 2014 and the By Laws could be  suitably modified  taking into consideration model by laws and the same could be registered after approval by the AGM.

 

A draft Guidelines for allotment of shops has been placed on the website. The same will be discussed during the next meeting.

 

 

 

The members were informed that the process is in progress.

 

 

 

 

 

 

 

 

The following members offered to form part of the Election Committee for the conduct of the elections of a new Management Committee:-

1.                                                                                                                                                                      1.Col Sushil Kumar-   -3J-504

2.Col JS Malik

-4J-404

3.Col Subhash Chandra-1H-703

4.Col Gurdev Singh- 4Q-803

5. Sub Maj (Hony Capt) BS Khandari-2C-401

(coopted to provide IT back up)

 

 

 

 

 

 

 

 

 

 

4

 

 

 

 

 

Visit Website of the Society (awhogvgn.com). All members were requested to visit the Society’s website for latest information and notices. Members are requested to interact with the Society office through Society  email.   

 

Members were requested to visit the Society office whenever they visit their flat for personal interaction and suggestions. All members must update their latest contacts as soon as there is a change and verify the Society records.

 

 

 

 

All owners were requested to participate in strengthening the steps initiated by the AGM and the Management Committee of the RWA and forward their support through post or email to the RWA Office.

There being no other points the AGM was declared closed.

                   

  President______                                                                               Secretary_______

 Vice President_______                                                                                  Date :      Apr 13

Treasurer________   1. Jt Secretary________

Members:-

1.       __________

2.      ___________

3.      ___________

4.      __________

5.      ___________

6.      ___________

7.      ___________

 

 

 

                               

 

 

 

 

 

 

 

 

 

 

 

                      

 

MINUTES OF RESIDENT MEETING

         Resident Owners meeting was called to resolve imposes due to resignation of certain members and to carry forward the work of committee till early election are held.

                                

Point

Discussion

Action

 

1.      Maj Gen Sheonan Singh chairing the meetings welcomed all residents to the meeting.

 

 

 

2.      All present were informed of the resignation of President Maj Gen SK Sinha and Vice President Brig K Batra. Under para 9 (b) (iii) RWA committee has elected Maj Gen Sheonan Singh as  President and Brig Rajbir Singh as Vice President.

 

 

 

3.      There will be need to hold early election for which the team constituted for Election is as under :-

 

(a)     Col Sushil Kumar - 3J-504

(b)    Col JS Malik  - 4 J-404

(c)     Col Subhash Chandra- 1 H-703

(d)    Col Gurdev Singh – 4Q-803

(e)    SM(H Capt) BS Khandari-2C-401

(f)    Mr Sunil Kalra – 4P-404

 

President emphasized that process will take approx four months. Team needs to commence work immediately ,he also mentioned the total activity that will have to be gone through.

 

 

4.      Following additional Committees were constituted:-

 

Committee for Mechanism of Shop

 

Lt Col Atul Tyagi – 4L-902

Col RK Pandey – 3A-203

Col  KS Kukreja- 1K-102

 

 

 

 

 

 

 

 

 

 

 

Committee of Nursery School

 

Col SP Singh   - 4T-1102-

Col SK Patnaik – 3T-102

Mrs Sheela Pathak – 2N-804

Col D Chaudhary- 3R-803

 

0020uj`   

 

 

 

Functioning of Community Centre

 

Col  SP Yadav – 4 P-804

Col M Bambha -  3A-803

Mr Sunil Kalra  - 3P-404

 

 

 

 

 

Club House, Swimming Pool, Sports Facilities

 

Maj Gen RK Yadav – 3 S-404

Brig OP Yadav – 4X-801

Col ML Sharma – 3F-702

Col  B C Chaudhary1B-704

Mr Vinod Kumar  - 1A-801

 

 

 

All committees were requested to complete deliberations and submit report by 30 May 13.

 

 

 

 

 

Minutes of AGM held on 25 Mar 2012 : AWHO Township, Gurjinder Vihar, Greater Noida

 

The AGM was held at the AWHO township, Gurjinder Vihar on 25 Mar 2012 at 1130h. Only 46 members were present at 1130h hence, the Secretary adjourned the AGM for 30 minutes. The members assembled again for the AGM at 1200 h. The AGM was attended by  Allottees/ Owners. The minutes of the meeting are given in the subsequent paras.

 

Ser No

Points Proposed to be Discussed

Discussion & Directions

Action & Remarks

1

Progress on AGM held

on 17 Jul 2011

 

A.  PNG. IGL domestic gas for the colony was being planned.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B. Security. The security in the Colony has always been of grave concern and improvements are being introduced at each stage as our colony gets completed.  Continuous checks and pressures on the Security Company and measures for regulation of entry and exit are being implemented RWA. In the last AGM the house discussed the proposal and approved that the fiber optic system be laid out in the colony. The AWHO was to be impressed to layout the same system for Phase 3 during the construction Phase itself. The fibre optic layout was to be planned at the cost of Rs 1000/- (deposit) and a monthly rent of Rs 50/- per flat.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C. Communications. The Airtel exchange in phase 1 was not sufficient for the whole colony.

 

 

 

 

 

 

 

 

 

 


D.  Infrastructure Faults.
The MD, AWHO had directed the Contractor to under take the repairs and the Project Director to monitor the progress. A list of flats with defects had been forwarded to the Projects for action.

 

The Critical issues like Sewage, Construction quality, electric supply cables & infrastructure etc, with AWHO management remain alive without any progress due to the poor response. Large number of interactions at all levels by the present RWA managements has borne no tangible results.

 

 

<